Para 15.8 — MSO (A&E)
Original Rule Text
15.8
(a) When the passed bills are received in Payment Section from Check Section, the bills should be sorted out for “Cash Payment” and “Payment by Cheque”. When Cheque is prepared against a passed bill, the number of the token is noted on the Cheque prepared for payment. The payment is made (either in Cash or in Cheque as the case may be ) to the person who presents the token on proper identification with reference to the photo available in the P.P.O. and signature on the bill itself. Where however, the pensioner does not come personally and payment is made either to the messenger or agent, the payment is made on surrendering the tokens quoting the particulars of amount and payee of the bill.
15.8
(b) Specimen signatures of officers drawing bills should be obtained and pasted in the proper pages of the Check Registers, and each accountant should, on receipt of a bill, first of all see that the Register. The specimen should be attested by the full dated signature of the
Branch Officer and a rubber stamp should not be used for the purpose.
What This Means
When passed bills arrive at the Payment Section, they are sorted into 'Cash Payment' and 'Payment by Cheque' categories. For cheque payments, the token number is noted on the cheque. Payment is made upon the person presenting the token and proper identification (matching photo and signature on the PPO). If the pensioner does not come personally, payment can be made to a messenger or agent who surrenders the token and quotes the bill details. Specimen signatures of drawing officers must be pasted in the Check Registers and attested by the Branch Officer with full dated signature — rubber stamps are not acceptable.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Passed bills sorted into cash and cheque payment categories
- 2Token number noted on the cheque for tracking
- 3Payment requires token surrender and identity verification against photo/signature
- 4Messenger or agent can collect payment by surrendering the token and quoting bill details
- 5Officer specimen signatures in Check Registers must be attested with full dated signature, not rubber stamp
Practical Example
A pensioner sends his son as messenger to collect the monthly pension cheque. The son presents brass token #315 at the counter. The payment clerk verifies the token number against the cheque, checks that the bill details match, and hands over the cheque. The clerk also compares the drawing officer's signature on the bill with the specimen pasted in the Check Register before releasing payment.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Can a pensioner's agent collect payment without a token?▼
Why are rubber stamps not acceptable for specimen signatures?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.