Para 15.9 — MSO (A&E)

15.9

(a) The receipt and issue of token is recorded in a Register of Token in Form 80. The cashier should verify daily the stock of token in hand after taking into account the unredeemed numbers. It should be ensured daily that all bills paid during the day whether in cash or by cheque and for bills returned un-paid the corresponding tokens have been received back. The Section Officer-in-charge of section should record and certify in Form 81 to this effect and a certificate should be shown daily to the Branch Officer-in-charge. The verification is intended merely as a numerical check and the object is to see that for the number of token that are not in hand, and equal number of bills exists in the office. A certificate of this verification should be recorded in the Register of Token and should be put up to the Gazetted Officer-in-charge.

Note: 1. On a transfer of charge between Govt. servants, the relieved Govt. servant should send to the Accountant General’s Office the required number of specimen signatures of the relieving Govt. servant, The accountant will see that the signature of the relieved Govt. servant is correct and then paste the specimen signature of the relieving Govt. servant in the Check Register, cancelling the previous one.

Note: 2. In cases where a personal assistant or any other Govt. servant is entitled to sign bills “for” a superior officer, specimen signatures of the Govt. servant so entitled should be obtained and utilised as above.

15.9

(b) On 20th of each month a detailed census of all tokens in hand, should be taken by the Section Officer/Asstt. Accounts Officer in a Register in Form 82, and the result reported to the Deputy Accountant General. If the census represents any unusual feature, the matter should be brought to the notice of the Accountant General. In case of loss of any token, compensation should be recovered from the person concerned at a rate as may be fixed locally after taking into consideration of the value of the token.

# PAYMENT BY CHEQUE

What This Means

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

• 1Token Register (Form 80) tracks all token receipt and issuance
• 2Daily verification: total tokens in hand plus bills must equal total tokens issued
• 3Section Officer certifies daily in Form 81 and shows to Branch Officer
• 4Monthly token census on the 20th using Form 82, reported to Deputy AG
• 5Lost tokens require compensation from the responsible person
• 6On staff transfers, new specimen signatures must be obtained and old ones cancelled

Practical Example

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.