Para 15.6.2 — MSO (A&E)
Original Rule Text
15.6.2 The bill Transit Register should also be examined periodically by the Branch Officer-in-change of the Pre-check Section connected.
15.7
(a) The bills will be passed after verifying with the specimen signature and photo of the pensioners as recorded in the relevant Register and after exercising necessary checks as may be required under Treasury Rules. After the bills have been examined and recorded in relevant Check Register and the amounts passed for payment (in words and figures) written on them by the Accountant, the bills should be laid before the Branch Officers along with the Check Register. The Officer will examine the bill, compare the signature of the drawing officer with his specimen signature in all cases and, if satisfied of the correctness of the charges, initial or tick off the entries in the registers and pass the orders for payment over his full, dated signature. The arrears bills will be routed through the Section Officer/Asstt. Accounts Officer in charge of the Precheck Section. The officer after being satisfied of the correctness and genuineness of the claim, will sign the Pay Order and attest the Record of Payment in money cages of the Check Register. The Payment Orders will always be signed with full signature and date. The periodical appearance of the pensioner, submission of life certificate and drawal through Bank, should also
Note: At the close of every day, the A.A.O/S.O. of Pension Payment Section should satisfy himself that the bills entered in the Bill Transit Registers have been received by Pension Precheck Section and no bill has been removed from the register without putting there an acknowledgement for the same
be recorded in money cage with suitable abbreviation.
(b) At the time of first payment, pensioner’s signature after proper identification will be attested by the Branch Officer-in-charge of Pescion Pre-check Section superscribing the words “Signed before me”.
(c) The passed bills will be transferred to payment section through the same Bill Transit Register with which the bills were received from token counter. The transfer of passed bills from one section to another should be in locked boxes.
What This Means
The Bill Transit Register must be periodically examined by the Branch Officer in charge of the Pre-check Section. When checking pension bills, the accountant first verifies the pensioner's specimen signature and photo in the Check Register, then applies all checks required under Treasury Rules. After examination, the bill amounts (in words and figures) are recorded in the Check Register. The Branch Officer reviews each bill, compares the drawing officer's signature, and passes the pay order with his full dated signature. Arrears bills are additionally routed through the Section Officer/AAO. At first payment, the pensioner signs in person before the Branch Officer. Passed bills are transferred to the Payment Section through the same Bill Transit Register, in locked boxes.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Branch Officer periodically examines the Bill Transit Register
- 2Bills verified against specimen signature and photo in Check Register before passing
- 3Pay orders always carry the officer's full dated signature (no rubber stamps)
- 4Arrears bills go through Section Officer/AAO for additional scrutiny
- 5First payment requires the pensioner to sign in person before the Branch Officer
- 6Passed bills transferred to Payment Section in locked boxes via the same Bill Transit Register
Practical Example
A pensioner submits an arrears bill for Rs. 24,000 covering four months. The accountant compares her signature against the specimen in the Check Register and verifies the calculation. Since it is an arrears bill, it goes to the Section Officer who confirms the arrears period and genuineness. The Branch Officer then passes the pay order with his full dated signature. The bill is placed in a locked box and transferred to the Payment Section through the Bill Transit Register.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Why are passed bills transferred in locked boxes?▼
Why must the first payment be made in the pensioner's personal presence?▼
Can a rubber stamp be used for the pay order?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.