Para 15.5 — MSO (A&E)
Original Rule Text
15.5 Every bill claiming pension, gratuity etc. will be received in token counter/counters and a token will be issued for each bill received. In most of the cases, the arrangement is that in exchange of every bill presented a brass token bearing a number is given to the person who presents the bill by the receiving Clerk in the receiving counter/counters. This number is noted by the Clerk on the bill and the bills are transferred to the concerned check Section in suitable batches. All bills from the token counter/counters to be transferred to Check Section should be noted in Bill transit Register (Form
SY79). 15.6.1. The Bill Transit Register should be subjected regularly to a thorough check by the Section Officer/Assistant Accounts Officer of the Pre-Check Section. As soon as the register is received with bills from token counter, the Clerk of the Section should count the number of bills received, check them against the token numbers in the register and record a certificate to this effect after the last entry in the Bill Transit Register over his dated initials. The Section Officer/Asstt. Accounts Officer should then conduct a general examination of the bills to see, after the bills have been distributed that each accountant has put his dated initials against the bills pertaining to him in the Bill Transit Register. Thereafter he should note the total number of bills received by his section in words under the last entry in the Bill Transit Register and should put down his dated initials in token of his having exercised the necessary check. It should be seen particularly that no lines in the Register are left blank between two entries.
What This Means
Every pension bill is received at a token counter where the presenter gets a brass token with a unique number. This number is noted on the bill, and bills are transferred to the Check Section in batches via a Bill Transit Register (Form SY-79). The Section Officer must verify the register thoroughly: counting bills received, matching them to token numbers, certifying the count, examining bills for correctness, and ensuring each accountant signs against their assigned bills. The total number of bills is noted in words and no blank lines are left in the register.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Brass token issued to bill presenter as a receipt and identification mechanism
- 2Token number is noted on the bill for tracking
- 3Bills transferred to Check Section via Bill Transit Register (Form SY-79)
- 4Section Officer verifies bill count against token numbers and certifies in the register
- 5Each accountant signs against their assigned bills; no blank lines allowed in the register
Practical Example
A pensioner's agent presents three pension bills at the token counter and receives brass tokens numbered 201, 202, and 203. The receiving clerk notes these numbers on the respective bills and enters them in the Bill Transit Register. When the batch reaches the Check Section, the clerk counts three bills, verifies they match tokens 201-203 in the register, and certifies the count. The Section Officer confirms no blank lines exist between entries and records the total as 'three' in words.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is the purpose of the brass token system?▼
Why are blank lines between entries prohibited?▼
Who checks the Bill Transit Register periodically?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.