Para 12 — CSMOP
Original Rule Text
# 12. Distribution of
dakThe receipts may be forwarded to the officer/section concerned. In case of ambiguity, the correspondence may be forwarded as per the instructions of the appropriate authority.
CHAPTER V
- FILE MANAGEMENT
![Dealing hand Section Officer Divisional Head (DS/Dir.) Under Secretary/Branch Officer JS/AS/SS Secretary Minister]()
What This Means
Para 12 covers what happens after dak has been registered at the Central Registry — it must now be distributed to the right officer or section. The rule says that receipts should be forwarded to the officer or section that deals with the subject matter of the communication. If it is not immediately clear which section should handle a particular receipt, the CR is guided by instructions from the appropriate authority (typically a senior officer or a standing distribution chart).
This rule is short but important: the speed of processing in a ministry depends critically on dak reaching the right desk without delay or confusion. Misdirected dak leads to delays, and in government, delays in correspondence have consequences — missed deadlines, court dates, Parliament questions, etc.
For ASOs and Section Officers, the practical implication is that each section must maintain a clear charter of subjects it handles, so that CR can route dak correctly and without ambiguity. If a section receives dak that does not relate to its subjects, it should promptly transfer it to the correct section rather than sitting on it.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1After registration at CR, dak is distributed to the concerned officer or section.
- 2Distribution follows the subjects allocated to each section.
- 3Ambiguous or unclear routing is resolved by referring to instructions from an appropriate authority.
- 4Prompt distribution is essential to avoid processing delays.
- 5Each section must maintain a clear subject charter so routing is unambiguous.
Practical Example
The Central Registry of the Department of Expenditure receives 40 letters in the morning. The clerk uses the section allocation chart to route each one — service matter grievances go to the Establishment Section, budget-related queries go to the Budget Section, and so on. One letter is about 'welfare of contractual staff' — it could go to either the Establishment or the Welfare Section. The CR clerk checks with the duty officer, who directs it to Establishment. That direction is noted in the distribution register to explain why that routing decision was made.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
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This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.