Para 29 — CSMOP
Original Rule Text
# 29. Correspondence with attached and subordinate offices -
Senior Officers/Head of a subordinate/ attached office under an administrative Ministry/Department shall correspond in respect of matters involving intervention/ approval of another Ministry/ Department in a form of a note/e-mail/ e-file to their concerned Ministry/Department. In case of seeking clarifications relating to
rules/guidelines from Departments like Department of Expenditure, Department of Personnel, Ministry of Health etc. the Attached/Subordinate offices can communicate directly without the intervention of their parent Ministry/Department.
What This Means
Para 29 deals with a specific situation: how attached and subordinate offices (which are not part of the secretariat but are under an administrative ministry/department) should conduct their correspondence. The general rule is that when an attached or subordinate office needs the intervention or approval of another ministry or department — for something beyond its own delegated powers — it should route the matter through its parent administrative ministry/department, not approach the other ministry directly.
However, there is an important exception: when an attached or subordinate office needs clarifications on rules or guidelines from departments like the Department of Expenditure, Department of Personnel, or Ministry of Health, it can communicate directly with those departments without going through its parent ministry. This is a practical exception that saves time on routine clarification requests.
For ASOs in attached offices (like directorates, attached offices of ministries), this rule clarifies when you need to route your outgoing correspondence through your parent ministry and when you can write directly. As a rule of thumb: if you need a sanction or approval from another ministry, route through your parent ministry. If you just need a clarification on rules, you can write directly.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Attached and subordinate offices must route matters requiring intervention/approval of another ministry through their parent administrative ministry.
- 2This routing is done via a note/email/e-file to the parent ministry.
- 3Exception: For rule/guideline clarifications from departments like DoE, DoPT, Ministry of Health, direct correspondence is allowed.
- 4Direct correspondence for clarifications is permitted without going through the parent ministry.
- 5The distinction is between seeking a sanction/decision (needs parent ministry routing) versus seeking a clarification (can write directly).
Practical Example
The Central Institute of Technology (an attached office of MHRD) wants to start a new centre requiring Ministry of Finance approval for additional budget. The Institute's Director cannot write directly to MoF — the matter must go through MHRD. The Institute prepares the proposal and sends it to MHRD as a note/e-file. MHRD then represents the matter to MoF. However, if the Institute wants to know whether certain expenditure items are permissible under the GFR, the Institute's finance officer can directly write to the Department of Expenditure for clarification without routing through MHRD.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
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This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.