Para 34 — CSMOP
Original Rule Text
34. Correspondence with Union Territory Administrations - All communications of a routine nature which clearly relate to the business of a particular Department, shall ordinarily be addressed to the Secretary in the appropriate Department. Other important communications may be addressed to the Chief Secretary or the Administrator as the case may be.
What This Means
Para 34 governs how the Central Government communicates with Union Territory (UT) Administrations. Union Territories are governed directly or indirectly by the Central Government — they do not have the same constitutional autonomy as states. The level at which the Central Government corresponds with UT Administrations depends on the nature of the communication.
For routine matters that clearly fall within the business of a particular department of the UT Administration, communications are addressed to the Secretary of that department. This keeps routine correspondence at an appropriate working level. However, for other important communications that warrant higher-level attention, the communication may be addressed to the Chief Secretary (the senior-most civil servant) or the Administrator (the political head — Lieutenant Governor or Administrator) as appropriate.
For ASOs, this rule means knowing when a matter is 'routine' versus 'important' before deciding how to address the outgoing communication. A routine data request to a UT department goes to the departmental Secretary. A significant policy matter or a matter requiring the UT's highest-level attention goes to the Chief Secretary or Administrator.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Routine communications with UT Administrations are addressed to the Secretary of the relevant UT department.
- 2Important or high-level communications may be addressed to the Chief Secretary or the Administrator.
- 3The nature and significance of the communication determines the appropriate level of addressing.
- 4This rule reflects the special relationship between the Central Government and UT Administrations.
- 5Union Territories do not have the same autonomy as states — Central communications to UTs carry more authority.
Practical Example
The Ministry of Home Affairs sends two communications to the Puducherry Administration. First, a routine data request about a specific scheme's implementation — this is addressed to the 'Secretary (Social Welfare), Puducherry Administration'. Second, a policy direction regarding law and order arrangements for a national event — this is addressed to the 'Chief Secretary, Puducherry Administration' given its importance. If the matter required the Lieutenant Governor's personal attention, it would be addressed to the 'Administrator, Puducherry'.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
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This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.