Para 10 — CSMOP
Original Rule Text
10. Acknowledgement of dak – the receipt of dak, in person, will be acknowledged by the recipient signing his name in full and in ink with date and designation. In e-office acknowledgement will be self generated.
What This Means
Para 10 deals with how to acknowledge the physical receipt of official mail (dak). When dak is delivered in person — that is, a messenger or despatch rider brings correspondence directly to a section or office — the person who receives it must sign their full name in ink (not initials) along with the date and their designation. This creates a paper trail confirming that the communication reached the intended office on a specific date.
In the e-Office environment, this acknowledgement process is handled automatically by the system. When a file or receipt is forwarded electronically, the system generates an acknowledgement without the need for a manual signature. This ensures the same accountability applies whether the government office is working on paper or digitally.
For Section Officers and ASOs, this rule means you must never receive official dak casually. A proper signed acknowledgement is not a formality — it establishes when responsibility for the document transferred from the sender to your section.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Physical dak received in person must be acknowledged with a full signature in ink, not initials.
- 2The acknowledgement must include the date and the designation of the recipient.
- 3In e-Office, acknowledgement is auto-generated by the system — no manual signature needed.
- 4The acknowledgement establishes the date of receipt and the responsible official.
- 5Both paper and electronic modes require acknowledgement; the method differs, the accountability does not.
Practical Example
A despatch rider from another ministry delivers a file to the Establishment Section. The ASO who receives it must sign the despatch register maintained by the messenger with her full name, designation ('ASO, Establishment Section'), and the date. She cannot simply put a tick or her initials. If she later claims the file was never received, the signed acknowledgement in the sending office's register will prove otherwise. In e-Office, when a file is electronically transferred to her section, the system automatically records a digital acknowledgement with a timestamp.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
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This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.