Para 4.9 - Quality Procurement | KartavyaDesk

Original Rule Text

to any organization under the control of, or receiving funding from, the procuring entity or the Ministry/Department to which such procuring entity belongs. iv) The names of members of the Special Technical Committee shall be decided either by the Competent Authority specified in para 2(15.2.2) above or by any other authority to whom such power is delegated by the competent authority; however, powers shall not be delegated to the officer or authority competent to finalize the particular procurement. Sitting fee may be paid to the members of the STC. Incidental costs including travel be paid by the procuring entity. The STC shall make specific recommendations on the following matters:- a. The weight to be given to non-financial parameters (not exceeding 30%). b. The specific quality/technical parameters, their weights, their scoring methodology, the minimum qualification score etc. and other relevant criteria necessary for enduring fair and transparent quality/technical evaluation of the bids. v) The recommendations of the STC shall be followed except where there are special grounds in public interest for deviating from them. However, every case of deviation from the recommendations of the STC shall require approval of the Competent Authority specified in para 2( 15.2.2)(i) above who approved the declaration of the procurement as QOP. vi) In respect of QCBS for Non-Consultancy Services not exceeding Rs. 10 crore, a Technical Committee shall be constituted to carry out functions mentioned in para 5( 15.2.5) in lieu of the STC. The composition of the Technical Committee shall follow the provisions of para 3(15.2.3)(vi) shall however not be applicable in such cases. vii) Grounds for Declaring a Procurement to be Quality Oriented Procurement: A procurement should be declared as a QOP only if there is enough justification in terms of value addition or enhancement of delivery or paramount importance of quality. Reasons for not adopting two cover/prequalification-based/least cost system shall be documented. viii) Tender Documents-Fixing/Selection of the Evaluation/Qualification Criteria a. To ensure quality, some of the criteria used in marking may be made mandatory and if a bidder does not meet those, then bids shall not be evaluated further. b. Weightage may also be given for timely completion of past projects of similar nature by the bidder. c. In all cases of QOP, a pre-bid meeting shall be held in which the technical criteria including the marking scheme shall be discussed with the potential bidders. If any changes in the criteria are necessitated by such consultation such changes shall require the recommendation of the STC. In NonConsultancy Services, pre-bid meetings may be held at the discretion of the public authority. ix) Fixing of Scoring/Marketing Criteria: a. The coring should not be a variable that relies on the subjective opinion of the evaluating panel. The marking scheme should enable achievement of almost similar cores irrespective of the persons/experts being involved in the evaluation process. When the outcome are consistent for the available information, the QCBS parameters are more reliable. Unambiguous description and criteria help to avoid grey areas so as to endure that there is only one possible score for the item. As far as possible, the criteria should be so specific and clear that bidders can self-mark their own bids.

What This Means

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

• •A Special Technical Committee (STC) is crucial for defining quality/technical parameters and their scoring methodology.
• •Non-financial parameters can be given weightage (up to 30%) in the evaluation process.
• •Deviations from the STC's recommendations require approval from the Competent Authority who declared the procurement as QOP.
• •Pre-bid meetings are mandatory in QOP to discuss technical criteria and the marking scheme with potential bidders.
• •The scoring criteria should be objective and not rely on subjective opinions.

Practical Example

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.