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Para 4.10 - Tender Opening | KartavyaDesk

WORKS_MANUAL

Original Rule Text

v) At a prescheduled date and time, the BOC of the day should get the particular tender box opened, after ensuring and demonstrating that the seal on the box has not been tampered with. All bids should be collected from the tender box. Bids for tenders not opening on that day should be put back into the box and the box resealed. Sometimes, there would be tenders dropped wrongly into this tender box. Such wrongly dropped tenders with appropriate endorsement should be put into the appropriate box or sent to the Tender Committee (TC) concerned, if the date of opening is over. The bids for different tenders opening on the day (including oversized bids, which were submitted to designated officers) should be sorted, and a count for each tender should be announced and recorded, particularly noting any modifying/ altering/ withdrawal of bids. BOC should ensure and demonstrate that bid envelopes are duly sealed and untampered. Late bids should be separately counted but kept aside and not opened. In the case of an advertised tender enquiry or limited tender enquiry, late bids (that is, bids received after the specified date and time for receipt of bids) should not be considered;

What This Means

Para 4.10(v) of the Works Manual outlines the procedure for opening tender boxes and handling bids. It's all about maintaining transparency and fairness in the tendering process. On the scheduled date and time, the Board of Officers (BOC) must open the tender box, ensuring the seal is intact. They then collect all the bids, sort them by tender, and announce the number of bids received for each. This includes noting any modifications, alterations, or withdrawals of bids. The BOC also needs to handle wrongly dropped tenders and late bids according to specific guidelines.

The rule emphasizes the importance of documenting everything. The BOC needs to record the number of bids for each tender and ensure that all bid envelopes are sealed and haven't been tampered with. Wrongly dropped tenders should be redirected to the correct tender box or the relevant Tender Committee if the opening date has passed. Late bids, meaning those received after the deadline, are counted separately but not opened and are generally not considered in advertised or limited tender enquiries.

This rule applies to all government departments and agencies involved in tendering processes, and it directly affects the Board of Officers responsible for opening and processing bids. It ensures that the tendering process is conducted in a fair, transparent, and accountable manner, protecting the interests of both the government and the bidders.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

  • •BOC must verify seal integrity before opening the tender box.
  • •All bids are sorted by tender, counted, and announced publicly.
  • •Wrongly dropped tenders are redirected appropriately.
  • •Late bids are counted separately but not opened (for advertised/limited tenders).
  • •Documentation of bid counts and any modifications is crucial.

Practical Example

The Department of Irrigation is opening tenders for the construction of a new canal. The BOC, consisting of Mr. Sharma, Ms. Verma, and Mr. Patel, arrives at the designated time. They inspect the seal on the tender box and confirm it's intact. They open the box and find bids for three different tenders, including the canal project. They also find a bid for a road construction project, which was mistakenly dropped into this box. The BOC endorses the wrongly dropped bid and sends it to the Road Construction Tender Committee. For the canal project, they count 15 bids, including one with a revised price submitted by M/s. Gupta Constructions. They announce the count and record the revision. A 16th bid from M/s. Singh Enterprises arrives 10 minutes after the deadline. It is counted separately as a late bid but is not opened.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

What happens if the seal on the tender box is broken?▼
If the seal is broken or tampered with, it must be documented immediately, and the matter should be reported to the appropriate authority for investigation before proceeding with the tender opening.
What is the procedure for handling oversized bids?▼
Oversized bids, which are submitted to designated officers, should be included with the other bids for that tender during the opening process.
Are late bids ever considered?▼
In the case of advertised tender enquiries or limited tender enquiries, late bids are generally not considered. However, the specific rules regarding late bids may vary depending on the type of tender and the department's guidelines. Check the specific tender document.
What constitutes a 'wrongly dropped' tender?▼
A wrongly dropped tender is a bid that has been placed in the incorrect tender box, meaning it's not for a tender being opened from that particular box on that day.
What is the role of the Tender Committee (TC)?▼
The Tender Committee is responsible for evaluating the bids received and making recommendations for awarding the contract. The BOC's role is primarily to open and document the bids received.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Test Your Knowledge

Question 1 of 3

According to Para 4.10(v) of the Works Manual, what is the first action the Board of Officers (BOC) must take before opening a tender box?

Related Rules

Para 3.2.4Manual for Procurement of Works, 2022 - Para 3.2.4 - Chapter 3Para 3.5.13Manual for Procurement of Works, 2022 - Para 3.5.13 - Chapter 4Para 3.2.6Manual for Procurement of Works, 2022 - Para 3.2.6 - Chapter 3Para 4.11Manual for Procurement of Works, 2022 - Para 4.11 - Chapter 4Para 4.12Manual for Procurement of Works, 2022 - Para 4.12 - Chapter 4

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