Para 4.9.2 - Tender Submission | KartavyaDesk
Original Rule Text
tenderer is to seal the original and each copy of the tender in separate envelopes, duly marking the same as “original”, “duplicate” and so on and also marking these as mentioned above. In case of two envelope bidding system, the techno-commercial bid and financial bid should be sealed by the tenderer in separate inner covers duly marking these as ‘Techno-commercial Bid’ and ‘Financial Bid’ and marked with the address of the purchase office and the tender reference number on the envelopes. Further, the sentence ‘’NOT TO BE OPENED” before……….. (due date & time of tender opening) are also to be put on these envelopes and these sealed inner covers are to be put in a bigger outer cover which should also be sealed and duly super scribed in a similar manner. If the outer envelope is not sealed and marked properly as above, the Procuring Entity will not assume any responsibility for its misplacement, premature opening, late opening etc. These details regarding the submission of bids should also form a part of the ITB and AITB in the tender documents; all the above instructions are to be suitably incorporated in the tender documents.
What This Means
Para 4.9.2 of the WORKS_MANUAL outlines the specific procedures for submitting tenders, especially when using a two-envelope bidding system. The main goal is to ensure the integrity and confidentiality of the bidding process. It dictates how tender documents (both the original and any copies) must be sealed and marked to avoid confusion or premature disclosure. This rule is crucial for maintaining fairness and transparency in government procurement. It applies to all government departments and agencies involved in tendering processes and directly affects all potential bidders or tenderers.
Specifically, if a two-envelope system is used (where technical and financial bids are submitted separately), the rule mandates that each bid type be placed in its own sealed inner envelope, clearly labeled as either 'Techno-commercial Bid' or 'Financial Bid'. These inner envelopes must also include the purchase office's address, the tender reference number, and a warning: 'NOT TO BE OPENED before [date and time]'. All these inner envelopes are then placed inside a larger, sealed outer envelope, which must be similarly labeled. Failure to follow these instructions can lead to misplacement or premature opening of the tender, potentially disqualifying the bid.
Ultimately, this rule ensures a standardized and secure method for submitting tenders, reducing the risk of errors or tampering. It's vital that all tender documents clearly reflect these requirements in the Instructions to Bidders (ITB) and Addendum to Instructions to Bidders (AITB) sections.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- •Original and copies of tenders must be sealed in separate envelopes, clearly marked.
- •In a two-envelope system, techno-commercial and financial bids must be in separate, sealed inner envelopes.
- •Inner envelopes must be labeled with bid type, purchase office address, tender reference number, and a 'NOT TO BE OPENED' warning.
- •All inner envelopes are placed in a sealed outer envelope, similarly labeled.
- •Failure to properly seal and mark envelopes may lead to disqualification.
Practical Example
The Department of Irrigation is inviting tenders for the construction of a new canal. M/s AquaTech Solutions wants to submit a bid. Following Para 4.9.2, they prepare their techno-commercial bid and financial bid separately. The techno-commercial bid is placed in a sealed inner envelope labeled 'Techno-commercial Bid', along with the Department of Irrigation's address, the tender reference number (DOI/CANAL/2024/01), and the warning 'NOT TO BE OPENED before 15:00 hrs on 2024-07-15'. The financial bid is similarly sealed in a separate inner envelope labeled 'Financial Bid' with the same details. Both inner envelopes are then placed in a larger outer envelope, which is also sealed and labeled with the same information. M/s AquaTech ensures all envelopes are properly sealed and marked to avoid any issues during the tender opening process. If they hadn't followed these steps, the Department of Irrigation wouldn't be responsible if the bid was misplaced or opened early.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What happens if I forget to mark the 'NOT TO BE OPENED' warning on the envelope?▼
Does this rule apply to e-tendering?▼
What does 'duly super scribed' mean?▼
If I am submitting multiple copies of the tender, do I need to seal each one separately?▼
Where can I find the specific instructions for bid submission?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Test Your Knowledge
Question 1 of 3
According to Para 4.9.2 of the WORKS_MANUAL, in a two-envelope bidding system, what information MUST be included on the inner envelopes containing the Techno-commercial and Financial Bids?
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