Para 1.10 - Project Scope & Budget | KartavyaDesk
Original Rule Text
depending on the total cost of the scheme. It will not be permissible in such cases to split up a scheme treating each part as a scheme in order to avoid the sanction of a higher authority. v) 9 Any anticipated or actual savings from a sanctioned estimate for a definite project, shall not, without special authorisation, be applied to carry out additional work not contemplated in the original project. vi) 10Any development of a project considered necessary while a work is in progress, which is not contingent on the execution of work first sanctioned, shall have to be covered by a supplementary estimate. vii) The construction period and sanctioned cost stipulated in the sanction of Project will not be exceeded as far as possible. viii) 11Ministry or Department shall put in place, as far as possible, empowered project teams for all large value projects and these teams should be tasked only with project execution and not given other operational duties. ix) The competent financial authority according administrative approval should be kept informed of the physical and financial progress of the work till their completion through regular periodical reports. x) 12Subject to the observance of these general rules (Rule 130 – 141, GFR, 2017), the initiation, authorization, procurement and execution of works allotted to a particular Ministry or Department shall be regulated by detailed rules and orders contained in the respective departmental regulations and by other special orders applicable to them. The detailed procedure relating to expenditure on such works shall be prescribed by departmental regulations framed in consultation with the Accounts Officer, generally based on the procedures and the principles underlying the financial and accounting rules prescribed for similar works carried out by the Central Public Works Department (CPWD). xi) 13No works shall be commenced or liability incurred in connection with it until:- i) Feasibility Study Report / Preliminary Project Report (PPR) has been be prepared in case of works of substantial value ii) A proper Detailed Project Report (DPR) has been prepared by a competent agency; iii) Administrative approval (A/A) has been obtained from the appropriate authority, in each case; iv) Expenditure Sanction (E/S) to incur expenditure has been obtained from the competent authority; v) Technical approval has been obtained of the detailed and coordinated design of all the Architectural, Civil, Electrical, Mechanical, Horticulture and any other
What This Means
Para 1.10 of the Works Manual outlines important guidelines for managing government projects. It emphasizes that once a project's cost and scope are approved, you can't simply use leftover funds from the original budget for new, unapproved work. If you need to add something significant that wasn't part of the initial plan, it requires a separate, supplementary estimate and approval. This prevents scope creep and ensures proper financial oversight.
Furthermore, the rule stresses the importance of sticking to the original project timeline and budget as much as possible. For large, expensive projects, ministries should create dedicated project teams focused solely on execution, without being burdened by other routine tasks. Regular reports on the project's progress, both physical and financial, must be submitted to the approving authority. Finally, before starting any work, feasibility studies, detailed project reports, administrative approval, expenditure sanction, and technical approval are mandatory.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- •Savings from a sanctioned project estimate cannot be used for additional, unapproved work without special authorization.
- •Any significant development to a project not contingent on the original scope requires a supplementary estimate.
- •Project timelines and sanctioned costs should be adhered to as closely as possible.
- •Large projects should have dedicated project teams focused solely on execution.
- •Regular progress reports (physical and financial) are required for ongoing projects.
Practical Example
The Ministry of Rural Development approved a project to construct a 50km rural road in Village X with a budget of ₹5 crore. During construction, the engineer, Mr. Sharma, realizes that a small bridge (not in the original plan) is needed to cross a seasonal stream, costing an additional ₹50 lakhs. According to Para 1.10, Mr. Sharma cannot simply use any savings from the road construction to build the bridge. He must prepare a supplementary estimate, obtain administrative and expenditure sanction for the bridge separately, justifying its necessity and impact on the overall project. If he proceeds without this approval, he would be in violation of the rule and could face disciplinary action.
Similarly, if the project is nearing completion but the team wants to add solar streetlights along the road, which were not part of the original DPR, a supplementary estimate and approval are required, even if funds are available from savings in other areas of the project.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What happens if we find savings during a project? Can we use them for something else?▼
What constitutes a 'development of a project' that requires a supplementary estimate?▼
Why are dedicated project teams important for large projects?▼
What kind of reports are required for project progress?▼
What are the mandatory approvals required before starting any work?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Test Your Knowledge
Question 1 of 3
According to Para 1.10 of the Works Manual, what is the permissible use of savings realized from a sanctioned project estimate?
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