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Rule 9 - Receipt Acknowledgement | KartavyaDesk

RPR

Original Rule Text

9. Issue of acknowledgement and grant of receipts.– (1) The authorised Government officer or the bank shall issue an acknowledgement indicating date, time, stamp against the money received or money realised through cheque or demand draft, to the tenderer.

What This Means

Rule 9 of the Receipt and Payment Rules is all about ensuring transparency and accountability when the government receives money. Essentially, it states that whenever someone pays money to the government, whether in cash, cheque, or demand draft, the authorized government officer or the bank receiving the payment *must* provide an acknowledgement to the person making the payment. This acknowledgement serves as proof that the payment was indeed received. It's like getting a receipt when you buy something from a store – it protects both the payer and the government by providing a record of the transaction.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

  • •An authorized government officer or bank *must* issue an acknowledgement upon receiving money.
  • •The acknowledgement should include the date, time, and stamp of receipt.
  • •The rule applies to payments made in cash, cheque, or demand draft.
  • •The acknowledgement serves as proof of payment for the tenderer (payer).
  • •This rule promotes transparency and accountability in government financial transactions.

Practical Example

Mr. Sharma, a contractor, submits a tender for a road construction project to the Public Works Department (PWD). As part of the tender process, he is required to submit an earnest money deposit of ₹50,000 via a demand draft. When Mr. Sharma submits the demand draft to Ms. Verma, the designated officer at the PWD's accounts section, Ms. Verma *must* immediately issue an acknowledgement receipt to Mr. Sharma. This receipt will clearly state the date and time of receipt, the amount (₹50,000), the demand draft number, and will be stamped with the PWD's official seal. This receipt serves as proof that Mr. Sharma has submitted the required deposit.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

What happens if the officer forgets to issue an acknowledgement?▼
Failure to issue an acknowledgement is a violation of Rule 9. It's crucial to follow the rules to maintain proper financial records and avoid potential disputes. The officer could face disciplinary action.
Does this rule apply to online payments made to the government?▼
While the rule specifically mentions cheque and demand draft, the principle of providing acknowledgement applies to all forms of payment. For online payments, the system should automatically generate an electronic receipt or acknowledgement.
What information should be included in the acknowledgement receipt?▼
The acknowledgement receipt should include the date and time of receipt, the amount received, the mode of payment (cash, cheque, DD), the name of the payer (tenderer), and the official stamp of the receiving office or bank.
Is a photocopy of the cheque/DD sufficient as an acknowledgement?▼
No, a photocopy of the cheque or demand draft is *not* sufficient. The authorized officer or bank must issue a separate, official acknowledgement receipt as per Rule 9.
What is the purpose of the official stamp on the acknowledgement?▼
The official stamp validates the authenticity of the acknowledgement and confirms that it was issued by an authorized representative of the government or bank.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Test Your Knowledge

Question 1 of 3

According to Rule 9 of the Receipt and Payment Rules, what information MUST be included in the acknowledgement issued for money received?

Related Rules

GeneralReceipt & Payment Rules, 2022 - GeneralRule 1Receipt & Payment Rules, 2022 - Rule 1Rule 11Receipt & Payment Rules, 2022 - Rule 11Rule 23Receipt & Payment Rules, 2022 - Rule 23Rule 12Receipt & Payment Rules, 2022 - Rule 12

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