Rule 9 - Receipt Acknowledgement
Original Rule Text
9. Issue of acknowledgement and grant of receipts.– (1) The authorised Government officer or the bank shall issue an acknowledgement indicating date, time, stamp against the money received or money realised through cheque or demand draft, to the tenderer.
(2) After realisation of the paid instrument, a receipt or stamped challan or e-challan in case of online payment in bank, as the case may be, shall be given by the authorised Government officer or bank to the tenderer.
(3) No Government officer shall issue duplicate receipts for money received on the ground that the original receipts have been lost.
(4) In case of necessity, a certified or attested photocopy of the office copy shall be provided to the payer on his written request.
What This Means
Rule 9 of the Receipt and Payment Rules is all about ensuring transparency and accountability when the government receives money. Essentially, it states that whenever someone pays money to the government, whether in cash, cheque, or demand draft, the authorized government officer or the bank receiving the payment *must* provide an acknowledgement to the person making the payment. This acknowledgement serves as proof that the payment was indeed received. It's like getting a receipt when you buy something from a store – it protects both the payer and the government by providing a record of the transaction.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1An authorized government officer or bank *must* issue an acknowledgement upon receiving money.
- 2The acknowledgement should include the date, time, and stamp of receipt.
- 3The rule applies to payments made in cash, cheque, or demand draft.
- 4The acknowledgement serves as proof of payment for the tenderer (payer).
- 5This rule promotes transparency and accountability in government financial transactions.
Practical Example
Mr. Sharma, a contractor, submits a tender for a road construction project to the Public Works Department (PWD). As part of the tender process, he is required to submit an earnest money deposit of ₹50,000 via a demand draft. When Mr. Sharma submits the demand draft to Ms. Verma, the designated officer at the PWD's accounts section, Ms. Verma *must* immediately issue an acknowledgement receipt to Mr. Sharma. This receipt will clearly state the date and time of receipt, the amount (₹50,000), the demand draft number, and will be stamped with the PWD's official seal. This receipt serves as proof that Mr. Sharma has submitted the required deposit.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What happens if the officer forgets to issue an acknowledgement?▼
Does this rule apply to online payments made to the government?▼
What information should be included in the acknowledgement receipt?▼
Is a photocopy of the cheque/DD sufficient as an acknowledgement?▼
What is the purpose of the official stamp on the acknowledgement?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Test Your Knowledge
Question 1 of 3
According to Rule 9 of the Receipt and Payment Rules, what information MUST be included in the acknowledgement issued for money received?