Rule 14 — RPR

14. Modes of withdrawals and payments from Government Account.— (1) Except as otherwise provided in these rules or unless the Government otherwise directs in any case, no withdrawal of money shall be made from the Government Account except by presentation of a bill in support of relevant claim for the purpose in the form and procedure as specified in the Subsidiary Instructions.

(2) A bill duly passed and paid by the PAO or the CDDO containing full particulars of payment indicated by the payee and authenticated by the DDO becomes “payment voucher or e-payment vouchers”.

(3) The supporting documents attached with the claim or e-claim for example invoice, cash memos and demand bill from the Telephone Department or State Electricity Board or local body for electricity, telephone and water charges, in support of relevant claim becomes sub-vouchers.

(4) Payments to the suppliers or vendors for work done or service rendered or articles supplied, grantee, loanee institutions, autonomous bodies, State and Union territory Government shall be made by any authorised mode for payment from Government Account at the request and expense of the payee concerned:

Provided that all payments exceeding the monetary limits, shall be through Payment advices only. (5) All payments to Government servant including salary shall be made by Payment advices for direct credit to their bank accounts or Post Office Savings Bank Accounts, subject to availability of banking facilities or at Post Offices:

Provided that relaxation may be granted by the competent authority for payment by cash in cases of,-

(i) hardship, where the reasons are duly approved by Head of Department in consultation with Head of Accounting Organisation; and

(ii) for operationalisation of a policy decision for implementing specific nature of operation or programmes or schemes where details of payments are not to be disclosed.

(6) Acquittance for the payments made in cash to the Government servants shall be obtained as specified in the Subsidiary Instructions.

(7) In case of death of a Government servant, pay and allowances shall be drawn for the day (calendar day beginning and ending at midnight) of the Government servant's death; irrespective of the hour at which death takes place.