Para 9.2.2 - Progress Reporting | KartavyaDesk

Original Rule Text

a) Project information, giving the broad features of the contract. b) Introduction, giving a brief scope of the work/ Services and Activities Schedule under the contract. c) Progress of assignment through a bar chart for the next three quarters for as may be specified, showing the milestones, targeted tasks and up to date progress. d) Progress chart of the various components of the assignment that are planned and achieved, for the month as well as cumulative up to the month, with reasons for deviations, if any, in a tabular format. e) Plant and machinery statement, indicating those deployed, and their working status. f) Man-power statement, indicating individually the names of all the key-staff. Monthly or fortnightly progress review by engineer and Procuring Entity with contractor may be necessary to ensure that contractor deploys sufficient resources to meet the deadlines. g) Financial statement, indicating the broad details of all the running account payments received up to date, such as gross value of work done, advances taken, recoveries effected, amounts withheld, net payments, details of cheque payments received, etc. h) A statement showing the variations/ change requests submitted by the contractor, and the payments received against them, broad details of the bank Guarantees, indicating clearly their validity periods, broad details of the insurance policies taken, if any, the advances received and adjusted from the department, etc. i) Progress photographs/ videography, in colour, of the various items/ components of the service outputs/ outcomes up to date, to indicate visually the actual progress of the contract. Use of Geotagging (adding geographical metadata - latitude and longitude coordinates) in photos, videos, reports, may help in monitoring physical progress on the ground. Such information would also be useful later during use of such facilities. j) Quality assurance and quality control tests conducted during the month, with the results thereof. k) Any hold-up shall be specified. l) Dispute, if any, shall also be highlighted. 5. Monitoring a Time-based Contract: The performance of a time-based contract may depend on the progress in other contracts. In such situations, the mobilisation and demobilisation of resources/ key experts and time employed by them should be mobilised and monitored carefully. These situations could lead to claims and disputes. 6. Monitoring a Lump-sum Contract: As Lump-sum contract is based on output and deliverables, it is important that the quality of services is checked carefully before release of stage payment as subsequent dispute after completion of the task could lead to disputes. In this form of contract, if there are extra additional services, there should be timely amendment to the contract to reflect these increases and to regulate payment. In general, in a lump-sum contract, the increase should not be more than 10-15 (ten to fifteen) per cent.

What This Means

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

• •Contractors must provide regular progress reports covering various aspects of the project.
• •Reports should include project information, progress charts, financial statements, and details of any variations or disputes.
• •Visual documentation like photographs and videography, preferably geotagged, is required to show the actual progress.
• •Quality assurance and quality control test results must be included.
• •Any hold-ups or disputes must be clearly highlighted in the report.

Practical Example

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.