Para 4.1.1 - Input Admeasurement | KartavyaDesk
Original Rule Text
4.1.1. Input Admeasurement 1. The quantum of services can be ascertained by measurement of the inputs (Personnel, Equipment, Materials, and miscellaneous inputs) deployed during a period (say per month) by the service provider. 2. The contract specifies the unit rate and the estimated quantum (per period – say per day/ month) of various inputs required to be deployed to deliver the required quantum of services (of requisite performance standards). The contract would also specify the service charges (including profits, overheads, etc.) and taxes over and above such input unit rates. The financial evaluation is based on the total price of the indicated quantum of various inputs at the contracted unit rate plus service charges and taxes. 3. Input admeasurement requires more vigilant and constant monitoring of inputs deployed. The procuring entity must also monitor the performance standards, methodology employed and productivity of inputs to ensure value for money. 4. Input admeasurement is frequently used in Time-based and Indefinite Delivery type of contracts (as described in following paras) for Services like – upkeep and maintenance of office/ buildings/ estates (other than Civil & Electrical Works, etc.), Security Services, Horticultural Services, Janitor/ Cooking/ Catering/ Management Services for Hostels and Guest Houses, Cleaning/ Housekeeping Services, Errand/ Messenger Services etc.
What This Means
Para 4.1.1 of the Manual for Procurement of Non-Consultancy Services deals with 'Input Admeasurement'. Simply put, it's a way to pay for services based on the resources (inputs) used, like personnel, equipment, and materials, rather than a fixed price for the entire job. Think of it like paying for cleaning services based on the number of cleaners, the equipment they use, and the cleaning supplies consumed each month.
This method is often used for ongoing services where the exact amount of work needed might vary, such as building maintenance, security, or housekeeping. The contract will specify the cost per unit of each input (e.g., hourly rate for a security guard, cost per liter of cleaning fluid) and an estimated quantity. The government agency then pays based on the actual inputs used, plus a service charge to cover the provider's overheads and profit. It's crucial to carefully monitor these inputs and the quality of the service to ensure you're getting good value for your money.
This rule affects government departments procuring these types of services and the service providers offering them. It emphasizes the need for careful monitoring and evaluation of the inputs used to ensure that the government is receiving the agreed-upon level of service at a fair price.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- •Payment is based on the quantity of inputs (personnel, equipment, materials) used.
- •Contracts specify unit rates for each input and estimated quantities.
- •Service charges (including profit and overhead) and taxes are added to the input costs.
- •Requires vigilant monitoring of inputs, performance standards, and productivity.
- •Commonly used for time-based and indefinite delivery contracts for services like maintenance, security, and housekeeping.
Practical Example
The Department of Social Welfare needs to hire a catering service for their guest house. Instead of a fixed price per meal, they opt for input admeasurement. The contract with 'Annapurna Caterers' specifies a rate of ₹500 per chef-hour, ₹200 per waiter-hour, and ₹50 per plate of ingredients. The estimated usage is 100 chef-hours, 200 waiter-hours, and 500 plates of ingredients per month. Annapurna Caterers also charges a 10% service fee. Each month, the department meticulously records the actual chef-hours, waiter-hours, and plates used. If, in a particular month, they used 90 chef-hours, 180 waiter-hours, and 480 plates, the payment would be calculated accordingly, plus the 10% service fee. The department also monitors the quality of the food and service to ensure they are receiving value for money.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is the main advantage of using input admeasurement?▼
What types of contracts commonly use input admeasurement?▼
What is the role of the procuring entity in input admeasurement?▼
How is the financial evaluation done in input admeasurement?▼
What happens if the actual inputs used are different from the estimated quantities?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Test Your Knowledge
Question 1 of 3
According to Para 4.1.1 of the Manual for Procurement of Non-Consultancy Services, which of the following is a primary factor in determining payment under the 'Input Admeasurement' method?
Related Rules
Need help understanding this rule?
Ask Niti — your AI assistant for Non-Consultancy Manual and other government rules