Para 7.2 - Tender Committee Rules | KartavyaDesk
Original Rule Text
1. There are delegations upto a threshold value (called direct acceptance threshold – normally LTE threshold of Rs 50 Lakhs) below which the evaluation of the Bids may be entrusted solely and directly to the individual competent authority, without the involvement of a Tender committee or any evaluation report. He would carry out all the steps in the evaluation described in this chapter, instead of the TC and directly record reasons and decisions in the file itself (or online, where such systems exist). He may ask for a Technical Suitability report from user departments if needed. 2. In procurements (including nomination mode or by special limited tender mode) above such a threshold, evaluation of bids is to be done by a Tender Committee (TC or called Tender Evaluation Committee TEC in some organisations). TC should normally comprise three members including a finance member (nominated by the Financial Advisor) and a representative of the user, shall be constituted as per SoPP. 3. As per Rule 173 (xxii) of GFR 2017 no member of the tender committee (or the accepting authority) should be reporting directly to any other member of such committee in case estimated value of the procurement exceeds Rs. 50 lakhs. The Tender Committee to consider bids may be so constituted that an authority holding powers for recommending the bids by virtue of his position as a member of the Tender Committee shall not also be the accepting authority for such tenders. 4. The representative of the Procuring Entity will work as a convenor (Member Secretary) of the TC. The TC should not be very large as it may slow down the evaluation process. However, suitable domain/technical experts from the user department (or otherwise) may be included in the committee to render assistance in evaluation of the bids. There is no
What This Means
Para 7.2 of the Manual for Procurement of Non-Consultancy Services outlines the rules for evaluating bids in government procurement. It essentially divides procurement into two categories based on the estimated value: those below a certain threshold (usually ₹50 Lakhs, known as the Direct Acceptance Threshold) and those above it. For procurements below this threshold, a single competent authority can handle the entire evaluation process, documenting their decisions directly. However, for procurements exceeding this threshold, a Tender Committee (TC) is mandatory to ensure transparency and prevent bias.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- •Procurements below the Direct Acceptance Threshold (typically ₹50 Lakhs) can be evaluated by a single competent authority.
- •Procurements above the Direct Acceptance Threshold require evaluation by a Tender Committee (TC).
- •TCs should consist of at least three members, including a finance representative and a user representative.
- •No member of the TC should directly report to another member if the procurement exceeds ₹50 Lakhs, as per GFR 2017 Rule 173 (xxii).
- •The TC should have a convenor (Member Secretary) and can include domain/technical experts.
Practical Example
The Ministry of Rural Development needs to procure office supplies. The estimated cost is ₹40 Lakhs. According to Para 7.2, a designated officer, Mr. Sharma, can evaluate the bids himself, documenting his reasoning for selecting the winning bid. However, if the Ministry needed to procure IT equipment for ₹60 Lakhs, a Tender Committee would be required. This committee would include a finance officer nominated by the Financial Advisor, a representative from the IT department (the user), and a convenor. The committee would collectively evaluate the bids and make a recommendation, ensuring no member directly reports to another.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is the Direct Acceptance Threshold?▼
Who should be on the Tender Committee?▼
What if the lowest bid is slightly above the Direct Acceptance Threshold?▼
Can the same person who recommends the bid also be the accepting authority?▼
What is the role of the convenor of the Tender Committee?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Test Your Knowledge
Question 1 of 3
According to Para 7.2 of the Manual for Procurement of Non-Consultancy Services, what is the typical threshold value (Direct Acceptance Threshold) below which a single competent authority can evaluate bids without a Tender Committee?
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