Para 7.2.2 — NONCONSULT_MANUAL

2. The TC shall be responsible for all aspects and stages of the evaluation of technical and financial proposals, negotiations, and final award of contract. There is no need to constitute any other committee for technical evaluation, preliminary evaluation, etc.

3. TC duties are to be discharged personally by the nominated officers. They may take help of their subordinate officers by way of reports/ evaluations, but they would still be answerable for such decisions. TC members cannot co-opt or nominate others to attend deliberations on their behalf. TC deliberations are best held across the table and not through circulation of notes.

4. After the proposals have been opened, the evaluation process can begin. Before starting the evaluation, the TC members should ensure that they a) have no conflict of interest as defined in the tender document; b) understand the evaluation criteria; c) have been provided with evaluation worksheets; and d) Agree on how to evaluate the proposals.

5. Competent Authority (authority competent to approve the procurement of that value as per the SoPP)’s written approval must be taken at various stages of procurement, before proceeding ahead e.g.:

a) Administrative/ financial sanctions/ Issue of tender b) Approval of Techno commercial evaluation and Opening of price bids in case of two packet system c) Price Negotiations if permitted under specified circumstances. d) Approval of Financial Evaluation and Award of contract to the selected bidder

(s) e) Cancellation of Procurement and Re-tendering f) In some special cases during Contract execution e.g. - exercise of the option clause or any variation beyond the laid down %age; forfeiture/ release of performance securities; premature termination/ foreclosure of Contract etc.

7.2.2. Role of Tender Committee 1. Member secretary of the Tender Committee (or competent authority, in direct acceptance cases) shall receive the bids opened along with other documents from the tender opening officials and are responsible for safe-custody of the documents and for processing involved at all steps in finalising the Procurement.

6. Wherever such competent authority is a Minister of the Central Government (or Board of Director in a CPSE), obtaining approvals at so many stages, may delay the process and un-necessarily overburden the onerous tasks of such authorities. Therefore, in such cases their approval may only be taken at the stage of “Approval of Financial Evaluation and Award of contract”. At other stages approval may be taken from the officer to whom such powers are delegated by the Minister (or Board of Director, in case of CPSE).