Para 5.3 - Bid Opening Procedure | KartavyaDesk
Original Rule Text
recorded, particularly noting any modifying/altering/withdrawal of bids. BOC should ensure and demonstrate that bid envelopes are duly sealed and untampered. Late bids should be separately counted but kept aside and not opened. In the case of an advertised tender enquiry or limited tender enquiry, late bids (that is, bids received after the specified date and time for receipt of bids) should not be considered (Rule 202 of GFR 2017); c) The technical bids will be opened on the pre-announced date and the financial proposals shall remain sealed and shall be opened publicly only for those firms that have qualified technically. d) After opening, every tender shall be numbered serially (say 3/14 – if it is the third bid out of 14 total), initialled, and dated on the first page by the BOC. Each page of the price schedule or letter attached to it shall also be similarly initialled, particularly the prices, delivery period, and so on, which shall also be circled and initialled along with the date. Any other page containing significant information should also be dealt with similarly. Blank tenders, if any, should be marked accordingly by the BOC. The original (and duplicate, if any) copies in a tender set are to be marked accordingly by the BOC; e) Erasure/cutting/overwriting/use of whitener/columns left unfilled in tenders, if any, shall be initialled along with the date and time and numbered by the officials opening the tenders and total number of such noticed alterations (or the absence of any alteration) should be explicitly marked on the first page of the bid. Wherever quantity/amount is written only in figures, the BOC should write them in words. All rebates/discounts should be similarly circled, numbered, and signed. In the absence of any alteration/overwriting/whitener/ blanks, the remark “no corrections noted” should be written. Similarly, the absence of discounts should be marked with “no discounts noted;” f) The BOC is to announce the salient features of the tenders such as description and specification of the services, terms of delivery, delivery period, if any, whether EMD furnished or not, and any other distinctive feature of the tender for the information of the representatives attending the tender opening. No clarifications by bidders should be entertained or allowed to be recorded during the bid opening. BOC has no authority to reject any tender at the tender opening stage; g) Proper sealing and codification need to be done on reference samples as well for samples which accompany the bid57. These should be kept for reference under lock and key. Details should be recorded in the sample register maintained in the opening section. h) Financial instruments should be noted in the bid opening report/register and handed over to the Finance Section for safe custody and monitoring; and i) A bid opening report containing the names of the bidders (serial number wise), salient features of the tenders, as read out during the public opening of tenders, will be prepared by the tender opening officers, and duly signed by them along with the date and time. The tenders that have been opened, list of the representatives attending the tender opening, and bid opening report are to be handed over to the nominated purchase officer and an acknowledgement obtained for him. The name of the bidder proposed prices shall be read aloud and recorded when the financial proposals are opened. No modification to financial proposals is permitted. The Procuring Entity shall
What This Means
Para 5.3 of the Manual for Procurement of Non-Consultancy Services outlines the detailed procedure for opening bids received in response to a tender. It's all about ensuring transparency and fairness in the process. This rule applies to all government departments and organizations involved in procuring non-consultancy services through tenders. It affects everyone from the Bid Opening Committee (BOC) members to the bidders themselves, as it dictates how their bids will be handled and evaluated. The goal is to prevent any manipulation or bias during the bid opening process.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- •Late bids are counted but not opened if it's an advertised or limited tender enquiry.
- •The Bid Opening Committee (BOC) must meticulously record and initial all bids, noting any alterations or missing information.
- •Salient features of each bid must be announced publicly during the bid opening.
- •Reference samples accompanying bids must be properly sealed, codified, and stored securely.
- •Financial instruments (like EMD) must be handed over to the Finance Section for safekeeping.
Practical Example
The Ministry of Agriculture issued a tender for providing pest control services for its regional offices. The Bid Opening Committee (BOC), consisting of Mr. Sharma, Ms. Verma, and Mr. Patel, gathered to open the bids. They received 10 bids, one of which arrived 30 minutes late. The BOC counted the late bid but kept it aside, unopened. As they opened the other bids, they found that Bid No. 4 had a correction in the price quoted. Mr. Sharma initialed the correction, dated it, and noted it on the first page of the bid. They announced the key details of each bid, such as the quoted price, delivery period, and EMD status, to the representatives present. They then handed over the EMDs to the Finance Section for safe custody.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What happens if a bid arrives late?▼
What should the Bid Opening Committee (BOC) do if there are corrections in a bid?▼
Can the BOC reject a bid during the bid opening stage?▼
What information about the bids should be announced during the bid opening?▼
What should be done with the financial instruments submitted with the bids?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Test Your Knowledge
Question 1 of 3
According to Para 5.3 of the Manual for Procurement of Non-Consultancy Services, what is the correct procedure for handling late bids received in response to an advertised tender enquiry?
Related Rules
Need help understanding this rule?
Ask Niti — your AI assistant for Non-Consultancy Manual and other government rules