Para 3.7 - Supplier Registration | KartavyaDesk
Original Rule Text
Manual for Procurement of Non-Consultancy Services, 2025 qualification to avoid unnecessary repetition/ duplication of efforts, thereby saving time, especially in the case of emergency procurement. Registration of the supplier/ service provider should be done following a fair, transparent, and reasonable procedure and after giving due publicity. Such registered suppliers/ service providers should be on-boarded on GeM as and when the item or service gets listed on GeM.32 The list of registered Firms for the subject matter of procurement should be exhibited on the websites of the Procuring Entity/ their e-procurement portals. 4. All Ministries/ Department may use such lists prepared by other Ministries / Departments as and when necessary. Empanelled Firms are ordinarily exempted from furnishing earnest money deposit/ bid security with their tenders for items, and Monetary Limits for which they are empanelled. 5. In cases where the firm is not considered capable and registration cannot be granted, the authority concerned shall communicate the deficiencies and shortcomings directly to the firms under intimation to the appellate authority. Where a request for re- verification and review is made by the firm (such a request can be made only after six months), along with any fee as prescribed and within the period prescribed by the Department, review shall be undertaken. Requests for re-verification after expiry of the said period would be treated as a fresh application and processing fee, if any prescribed, charged accordingly. 6. Procuring Entity shall retain its option to reassess firms already registered, at any later date, to satisfy itself with the current financial soundness/ credit worthiness, facilities available, and so on. Thereafter, the Procuring Entity may decide to retain them as registered suppliers/ service providers for the requirements and monetary limit earlier considered or with necessary changes as deemed fit. In case of adverse reports from the team of Procuring Entity’s officers who reassess the firm, Procuring Entity shall delete/ downgrade such firm from the registered suppliers/ service providers list 7. Further details about procedure for registration is given in para 3.6 of the Manual for Procurement of Goods, 2024.
What This Means
Para 3.7 of the Manual for Procurement of Non-Consultancy Services, 2025, focuses on the registration of suppliers and service providers. Think of it as creating a pre-approved list of vendors who can provide specific services to the government. This helps streamline the procurement process, especially during emergencies, by avoiding repetitive qualification checks. The goal is to have a transparent and fair system for registering these suppliers, ensuring they meet certain standards and are capable of delivering the required services. Registered suppliers should also be on GeM (Government e-Marketplace) when their services are available there. Ministries and Departments can also use lists prepared by other departments, increasing efficiency and reducing duplication of effort.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- •Establishes a process for registering suppliers/service providers for non-consultancy services.
- •Aims to streamline procurement, particularly in emergency situations, by pre-qualifying vendors.
- •Emphasizes a fair, transparent, and reasonable registration procedure with due publicity.
- •Requires registered suppliers to be onboarded on GeM when applicable.
- •Allows Ministries/Departments to utilize supplier lists prepared by other Ministries/Departments.
Practical Example
The Ministry of Jal Shakti needs to procure water testing services urgently due to a contamination scare. They check their registered supplier list and find 'Aqua Solutions Pvt. Ltd.' is registered for water testing up to ₹5 Lakhs. Because Aqua Solutions is already registered, the Ministry doesn't need to go through the full qualification process again, saving valuable time. They can directly issue a limited tender to Aqua Solutions and a few other registered providers. Furthermore, if the Ministry of Health & Family Welfare has a similar list, the Ministry of Jal Shakti can use that list as well, after verifying that the suppliers meet their specific requirements. Aqua Solutions is also required to be on GeM if water testing services are listed there.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is the benefit of registering as a supplier under Para 3.7?▼
Can a Ministry use a supplier list created by another Ministry?▼
What happens if my registration application is rejected?▼
Does registration guarantee that I will get government contracts?▼
What is GeM and how does it relate to supplier registration?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Test Your Knowledge
Question 1 of 3
According to Para 3.7 of the Manual for Procurement of Non-Consultancy Services, 2025, what is the primary reason for registering suppliers/service providers?
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