Para 2.3 - Procurement Planning | KartavyaDesk

Original Rule Text

Chapter 2: Need assessment and Procurement Planning Monitoring of Service (Indicate procedure for quality assurance and monitoring of services, including institutional or third-party arrangements for this purpose) iv) Procedure for resolution and escalation procedures in case of deficiency in performance/ quality/ service levels. v) Method Statement (Sequencing and inter-dependencies of activities), methodology, Service Level Agreement, arrangements to ensure environmental, social, gender, health, and safety requirements if relevant. Method Statement must be supplemented by information in sub-schedules for Work Plan and vi) Schedule for Forms of BOQ/ Contract based on input-admeasurement, Key Inputs deployments (Personnel Deployment, Critical Equipment Deployment and Critical Materials Deployment) may not be essential – but list these if required to achieve the performance standards and quality. If the service is not dependent on any of the key inputs, that may be omitted. e) Labour/ Personnel Schedule: If labour/ personnel are used in the activity, these may be quantified specifying place, shifts and frequency of utilization in the Services and Activities Schedule. In case any key professionals or Project Manager is required, their qualification and experience required may also be mentioned. Any relievers and leave reserve for deploying the personnel should be included in the rate for such personnel and would not be separately payable. f) Critical Material Schedule: In case any Materials/ Consumables/ tools of trade are to be consumed/ deployed, a Separate Materials Schedule should be included, indicating the specification and quantity of such materials/ consumables/ tools to be consumed/ deployed per unit activity/ day/ location/ per manpower deployed. Price of all these materials/ tools etc is to be shown as a separate lump-sum cost in the financial bid by the bidder. g) Critical Equipment Schedule: Any essential equipment, machinery (Trucks, Cranes, Washing Machines, Vessels/ crafts, plant, and machinery, etc) that the service provider must have and should deploy as a qualifying requirement must be mentioned along with specifications, capacity, age of equipment etc. It should be ensured that operators for such equipment must be mentioned in the Labour/ Personnel Schedule. In case of input Admeasurement, indicate only Critical Equipment (not others) required to carry out the Services to required standards and quality. Categorise the equipment – IT Equipment/ Motor Vehicles, Cranes, Washing Machines, vessels/ crafts, plant & machinery etc. Give estimated number location-wise, category wise. This schedule may not be essential for output-admeasurement BOQ/ Contracts, but list these if required. If the service is not dependent on Critical Equipment, this may be omitted.) h) Statutory and contractual obligations to be complied with by the contractor: The service provider mostly works within the premises of the Procuring Entity, along with a staff of the Procuring Entity. Many services are subject to various statutory provisions relating to labour, taxation, Workmen's Safety, Child and Women Labour, Private Security Agencies, Environmental Protection, Mining, Forest clearance, Employment reservations, etc. The bidder must have a Service Tax Number, ESI, EPF Registration Certificate, Registration Declaration of ownership under the Indian Registration Act 1908 and Labour License and PAN (Income Tax). Moreover, the Procuring Entity itself may have its own regulations about safety, security, confidentiality, etc. All such statutory and contractual obligations must be listed so that price implications and

What This Means

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

• •Requires a detailed 'Method Statement' outlining the service delivery process.
• •Mandates schedules for labor/personnel, critical materials, and critical equipment, specifying quantities and qualifications.
• •Emphasizes the importance of Service Level Agreements (SLAs) to define performance standards.
• •Stresses the need for procedures to resolve performance deficiencies and escalate issues.
• •Highlights the importance of considering environmental, social, gender, health, and safety requirements.

Practical Example

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.