Para 1.16 — NONCONSULT_MANUAL

1.16. Nomenclature Conundrum 1. There is no standardised nomenclature in Public Procurement in India, and a mix of American, European, and British/ Indian nomenclature has become common. ‘Tender’ is taken to mean

(i) ‘Tender Document’ or ‘Tender Process’ as well as

(ii) the ‘Bid’ submitted by the ‘bidders.’ The Tender Document floated by Procuring Entity is also called a Bid (or Bidding) Document. Similarly, participants in a ‘tender’ are alternatively called bidders and tenderers. This duality is reflected in “Notice Inviting Tenders’ and ‘Instructions to Bidders’ etc. 2. An attempt is made to standardise the term ‘Tender’ for ‘Tender Document’ (document prepared and published by the Procuring Entity, instead of bid/ bidding document) or ‘Tender Process’ and Bid for the ‘bid’ submitted by the ‘bidders’ and hence ‘bidder’ is used instead of tenderer. Similar attempts are made to standardise other nomenclature in this document without disturbing the nomenclature (e.g., Pre-qualification Bidding) embedded in the CPPP or GeM portals.

Chapter 2: Need assessment and Procurement Planning 2.1. Need Assessment 1. Procurement Proposal: A critical part of the procurement of NC Services process is preparing an appropriately staffed and budgeted Procurement Proposal/ Concept Paper (which serve the function that an Indent serves in procurement of Goods). The authority in the user Department initiating the procurement proposal shall first determine the need (including anticipated quantum) for the subject matter of the procurement. Purpose/ Objective Statement of Services, Service Outcome Statement, and justification for the procurement of Services are important parts of the procurement proposal.

2.2. Procurement Proposal (Concept Paper) for Non-Consultancy services

2. Services and Activity Schedule containing Service Outcomes, Description/ Scope of Services, Quantum and Length (Duration/ Frequency/ Shifts) of activities is of fundamental importance in ensuring value for money, transparency, competition, and level playing field in procurement of NC Services. The user Department shall maintain all documents relating to the determination and technical/financial/budgetary approvals of the need for procurement.