General - Non-Consultancy Procurement | KartavyaDesk
Original Rule Text
Manual for Procurement of Non-Consultancy Services, 2025 8.4. Selection of Specialized Agencies/ Institutions.................................................... 148 8.5. Selection of Non-governmental Organizations (NGO)......................................... 148 8.6. Procurement Agents ........................................................................................... 149 8.7. Inspection Agents ............................................................................................... 149 8.8. Housekeeping Services: ..................................................................................... 149 8.9. Manpower Outsourcing Services ........................................................................ 150 8.10. Private Security Manpower Services ............................................................... 150 8.11. Vehicle Hiring for Office Use............................................................................ 151 8.12. Procurement of IT Hardware as a Service (HaaS)........................................... 152 Chapter 9: Monitoring Non-consultancy Services Contract................................................ 155 9.1. Contract Management ........................................................................................ 155 9.2. Contract Administration....................................................................................... 156 9.3. Controlling Scope of Supply and Performance Standards................................... 163 9.4. Time Control ....................................................................................................... 164 9.5. Cost Control: Billing and Payments..................................................................... 169 9.6. Concluding the Assignment and Post Contract review........................................ 174 9.7. Disputes and Conflicts ........................................................................................ 175 9.8. Terminating Services Prior to End of Contract .................................................... 190 9.9. Monitoring of NC Services Contracts – Risks and Mitigation............................... 192 ANNEXURE...................................................................................................................... 195 Annexure 1: Financial Powers to Sanction Expenditure for Purchases and Execution of Contracts .......................................................................................................................... 197 Annexure 2: Suggested Structure of Schedule of Procurement Powers (SoPP)................ 199 Annexure 3: Format of Procurement Proposal .................................................................. 202 Annexure 4: Services and Activities Schedule for Non-consultancy Services.................... 204 Annexure 5: Bid Opening Attendance Sheet cum Report.................................................. 206 Annexure 6: Tender Committee Minutes Format for Non-Consultancy Services ............... 207 Annexure 7: Certificate for Procurement of Non-consultancy services without Quotation.. 210 Annexure 8: Purchase Committee Certificate for Procurement of Non-consultancy services. ......................................................................................................................................... 211 Annexure 9: Limited Tender Form..................................................................................... 212 Annexure 10: Example of Formula for Price Variation Clause........................................... 215 Annexure 11: Model Clause/ Certificate to be inserted in tenders etc. w.r.t Order (Public Procurement No.4)............................................................................................................ 217 Annexure 12: Integrity Pact Format................................................................................... 220 Annex-1 to Annexure 12: Integrity Pact - Guidelines for Indian Agents of Foreign Service Providers........................................................................................................................... 224 Annex-2 to Annexure 12: Integrity Pact – Appointment and Role of IEMs ......................... 225 Annexure 13: FAQs in Respect of Public Procurement Policy for MSEs Order, 2012 ....... 228
What This Means
This section of the Manual for Procurement of Non-Consultancy Services (2025) covers various aspects of procuring services that aren't related to consultancy. It outlines the processes for selecting specialized agencies, NGOs, procurement agents, and inspection agents. It also details specific procurement guidelines for common services like housekeeping, manpower outsourcing (including private security), vehicle hiring, and IT Hardware as a Service (HaaS). Think of it as a guide for how to properly acquire these services while adhering to government regulations.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- •Covers procurement of various non-consultancy services, including housekeeping, security, and vehicle hiring.
- •Provides guidelines for selecting specialized agencies and NGOs.
- •Details contract management and administration processes.
- •Addresses monitoring of contracts, including risk mitigation and dispute resolution.
- •Includes annexures with formats and financial power delegations.
Practical Example
The Department of Rural Development needs to hire a private security agency to guard its regional office. According to the Manual, they must follow the outlined procedures for selecting a qualified agency. This includes preparing a detailed procurement proposal, inviting bids from multiple vendors, evaluating the bids based on pre-defined criteria (like experience, cost, and compliance with labor laws), and awarding the contract to the most suitable bidder. The contract must clearly define the scope of services, performance standards, and payment terms. Regular monitoring of the security agency's performance is crucial to ensure they are meeting the agreed-upon standards. If the agency fails to meet the standards, the Department can take corrective actions, as outlined in the contract and the Manual.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What are non-consultancy services?▼
Where can I find the format for a procurement proposal?▼
What are the key aspects of contract management for non-consultancy services?▼
How do I handle disputes with a service provider?▼
What is HaaS and how is it procured?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Test Your Knowledge
Question 1 of 3
According to the Manual for Procurement of Non-Consultancy Services, 2025, which of the following services is specifically addressed with procurement guidelines?
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