Para 4.3.17 — MSO (Audit)
Original Rule Text
4.3.17 While scrutinising entries under the head “Public Works Remittances”, it should be seen that the totals in the schedule in respect of “I. Remittances into Treasuries” and “II. Public Works Cheques” are supported by the necessary details in the Schedule of Monthly Settlement with Treasuries (Form 51) and that the figures agree with the corresponding figures in line 2 of the Form.
- Schedule of Settlement with Treasuries
While auditing the Schedule of Settlement with Treasuries, it should be seen that:
(i) the difference in line 5 is supported by the necessary details in respect of each treasury;
(ii) there is ordinarily no difference at the close of the year except on account of cheques issued up to 31st March but not cashed by then; and
(iii) effective action has been taken by the Divisional Officer to clear the differences.
- Schedule of Cash Settlement Suspense Account
What This Means
When auditing Public Works Remittances, the auditor must verify that the schedule totals for 'Remittances into Treasuries' and 'Public Works Cheques' are supported by details in the Schedule of Monthly Settlement with Treasuries (Form 51) and that figures agree. For the Settlement with Treasuries schedule itself, audit must verify that differences in line 5 are supported by treasury-wise details, that ordinarily no difference exists at year-end except for uncashed cheques, and that the Divisional Officer is actively clearing any differences.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Public Works Remittances totals must agree with Form 51 Schedule of Monthly Settlement
- 2Both 'Remittances into Treasuries' and 'Public Works Cheques' sections must tally
- 3Settlement with Treasuries differences (line 5) need treasury-wise detail support
- 4Year-end differences should only be from cheques issued but not yet cashed by March 31
- 5Divisional Officer must take effective action to clear differences
Practical Example
The Central Audit Party checks the March Public Works Remittances schedule. The total under 'Remittances into Treasuries' shows Rs 85 lakh, which must match line 2 of Form 51. The auditor verifies the figures agree. Looking at the Settlement with Treasuries schedule, she finds a year-end difference of Rs 2.3 lakh in line 5. She checks that this is fully explained by three cheques totaling Rs 2.3 lakh issued in late March but not yet presented for encashment. She also reviews whether last year's differences have been cleared — finding Rs 1.5 lakh still unreconciled from two years ago, she raises an audit memo directing the Divisional Officer to take effective reconciliation action.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is the Schedule of Monthly Settlement with Treasuries (Form 51)?▼
Why should year-end differences be limited to uncashed cheques?▼
What is a Cash Settlement Suspense Account?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.