Para 3.7.6 — MSO (Audit)
Original Rule Text
3.7.6 The following are the main source documents to be checked in the audit of contracts and agreements:
(i) Contract files maintained by the departments or institutions.
(ii) Accounts and payment vouchers received from the treasuries.
(iii) Administrative Approvals and Technical Sanctions of the competent authority forming the basis of the contracts.
(iv) Portfolio Registers maintained by the Integrated Audit Unit Section.
(v) Bills for supply of Stores.
(vi) Copies of Contracts and Agreements.
(vii) Any other documents that would facilitate effective audit.
- Arrangements and procedures for Central Audit
What This Means
This paragraph lists the seven main source documents that Audit Officers must examine when auditing contracts and agreements. These include contract files from departments, payment vouchers from treasuries, administrative approvals and technical sanctions, portfolio registers from the Integrated Audit Unit Section, store supply bills, copies of contracts and agreements, and any other relevant documents. These documents form the evidential basis for contract audit.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Seven categories of source documents are prescribed for contract audit
- 2Contract files and payment vouchers are primary documents
- 3Administrative approvals and technical sanctions must be obtained and reviewed
- 4Portfolio registers from the Integrated Audit Unit provide tracking information
- 5The list is not exhaustive — any other facilitating documents can be examined
Practical Example
An Audit Officer begins auditing a large IT procurement contract. She starts by obtaining the contract file from the department, cross-referencing it with payment vouchers received from the treasury. She checks the Portfolio Register in her Integrated Audit Unit Section to see the sanction details and contractor information already recorded. She then verifies the administrative approval from the Secretary and the technical sanction from the Chief Technical Officer to ensure both were in place before the contract was executed.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is a Portfolio Register?▼
What is the difference between administrative approval and technical sanction?▼
Can audit demand documents beyond the listed seven categories?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.