Para 15.5 — MSO

15.5 Every bill claiming pension, gratuity etc. will be received in token counter/counters and a token will be issued for each bill received. In most of the cases, the arrangement is that in exchange of every bill presented a brass token bearing a number is given to the person who presents the bill by the receiving Clerk in the receiving counter/counters. This number is noted by the Clerk on the bill and the bills are transferred to the concerned check Section in suitable batches. All bills from the token counter/counters to be transferred to Check Section should be noted in Bill transit Register (Form

SY79). 15.6.1. The Bill Transit Register should be subjected regularly to a thorough check by the Section Officer/Assistant Accounts Officer of the Pre-Check Section. As soon as the register is received with bills from token counter, the Clerk of the Section should count the number of bills received, check them against the token numbers in the register and record a certificate to this effect after the last entry in the Bill Transit Register over his dated initials. The Section Officer/Asstt. Accounts Officer should then conduct a general examination of the bills to see, after the bills have been distributed that each accountant has put his dated initials against the bills pertaining to him in the Bill Transit Register. Thereafter he should note the total number of bills received by his section in words under the last entry in the Bill Transit Register and should put down his dated initials in token of his having exercised the necessary check. It should be seen particularly that no lines in the Register are left blank between two entries.