Para 14.15 — MSO

14.15 The Pension Payment Orders issued to pensioners should be recorded in a Register in Form73, each entry being attested by an Accounts Officer as and when a Pension Payment Order is issued. Separate register should be kept, where necessary, for “Special Pensions” (vide para 14.16) and for “Assignments and compensations”.

NOTE (1) In States where the work relating to reporting an authorisation of pension in respect of all or some employees has been taken over from the A.G. and is being done by the departmental authorities of the State Government, no pension payment order will be issued by the A.G. In such cases, the A.G. will arrange to get the copies of pension payment orders from the departmental authorities and the details of the pension payment orders will be noted in the treasury-wise pension payment register, if maintained and kept in a separate file in chronological orders for future reference.

NOTE (2) Save as provided in Rule 2 below when a pension is transferred to another treasury, it should be brought a new on the Register of Pension Payment Order and a fresh number assigned to the payment order. When both parts of order are returned for cancellation, the fact and the cause must be recorded in this Register, with the date of death or transfer. Old cancelled orders may be destroyed after issue of the new ones; so also those of deceased pensioners after the heirs have been paid.

(1) In the case of pensions transferred from one treasury to another it will be well, in case of re-entry on transfer, to make the entry in red ink and to omit all the particulars in all the columns but those of number and date of Pension Payment Order, name of pensioner, monthly amount and place of payment, noting across the blank spaces, “See No. above”. In the case of a pension transferred from another State, the entry should be made in red ink, but all the columns should be filled up. New pensions payable in another State need not be entered in the Registers.

REGISTER OF SPECIAL PENSIONS 14.16

(a) Pensions which are not granted for life, but are subject to some special

(2) When sufficient space is left on the reverse of the Pension Payment Order for note of payment and the payment order is in good condition and the transfer is made within the same State, it should be enfaced, rather than renewed, the entry in the Register of Pension Payment Orders being corrected accordingly. (The number of the Pension Payment Order need not be altered.) (3) To obviate delay in the communication to a pensioner of the transfer of payment of his pension from the jurisdiction of one Accounts Officer to that of another, the Accounts Officer in whose jurisdiction payment is to be made should, when a new Pension Payment Order is issued, send the necessary intimation to the pensioner and not request the other Accounts Officer to issue intimation. To enable him to do so, the Accounts Officer who requests him to arrange for payment of the pension should, when making the request, furnish him with the address of the pensioner.

NOTE (3) In cases where transfers of pensions from one treasury to another within the State are with the concurrence of the State Government) arranged directly by the Treasury Officers without the intervention of the Accountant General, the reports of the transfer should be noted promptly in the register of pension payment orders as soon as they are received from the Treasury Officer transferring the pension.

14.16

(b) In the Register of special Pension Payment Orders, and also in the Treasury-wise Pension Payment Register of Special Pensions, if maintained, an additional column should show “Limitation of Pension” which must be stated as precisely as possible; for instance, such entries as “to determine in twenty years”, or “to last fill twenty one years of age”, must not be allowed, as in such cases the precise date of termination can be ascertained and should be entered.

14.16

(c) In all cases where the determination of the pension can not be fixed for a precise date, the payment can be admitted only upon a certificate in each case that the event (whatever it is) which terminates the pension has not happened.

TREASURY-WISE PENSION PAYMENT REGISTER condition (e.g. that they are to cases on marriage, or at a given age, or under any given circumstances) are not to be entered in the same register with other pensions but should be recorded in special registers of their own; and all Pension Payment Orders of such pensions will bear the letter ‘S’ in addition to the number.