Para 13.50 — MSO

13.50 Advances of pay and allowances to Gazetted Government servants under proper sanction must, like pay and allowances, be formally recorded in the Gazetted Entitlement register. 13.51 An advance of Pay/Travelling Allowance granted on transfer to a Government servant to enable him to join his post should be debited to “Salaries” or “Travel Expenses” as the case may be, under the service head concerned. In the event of a Government Servant being transferred to another circle of Accounts, the advance should be reported by the Treasury Officer/Disbursing Officer through the L.P.C. for effecting recovery. 13.52 Advances for house-building and advances for purchase of conveyances should be recorded in the Entitlement Register, and in the event of a Government servant being transferred to another State or department the unrecovered balance should be noted in the last pay certificate. 13.53 When a Government servant is transferred to foreign service, an extract of the Leave Account shall be supplied to the foreign employer by the Accountant General. The foreign employer will maintain a proforma leave account to determine the leave admissible to the Government servant and sanction it under intimation to the Accountant General and the Departmental authority concerned. He will also arrange for the payment of leave salary to the official.

Reimbursement of leave salary so paid shall be claimed by the foreign employer from the Accountant General at half yearly intervals. For this purpose he will send necessary claims to the Accountant General indicating details of the officials in foreign service, nature and the period of leave sanctioned, rate of leave salary and amount of leave salary paid. The statement will be sent for the period ending 30th September and 31st March of each year. The Accountant General will verify the claims preferred by the foreign employer and arrange to reimburse the amount by means of bank draft within a month of receipt of the claim. 13.54 The payment of an advance from the Provident Fund to an Officer on foreign service is to be arranged by the Accountant General (A&E) who maintains his Provident Fund Account. 13.55 The grant of advance of Pay/T.A. at the time of transfer to and reversion from foreign service as well as the grant of motor car advance while on foreign service is governed by special rules and orders of Government. 13.56 The first payment on reversion from foreign service should also be authorised on receipt inter alia of the L.P.C. from the foreign employer. 13.57 The Accounts Officer of the State Government is responsible for watching the recovery of leave and pension contribution in respect of State Government Officers lent on foreign service.

HISTORY OF SERVICES/SERVICE CARDS 13.58 Subject to such exceptions as may be authorised by the Comptroller and Auditor General, a recdord of services in Form 67 should be maintained for each Gazetted Government servant or a specified non Gazetted Government servant by the Accountant General who authorises his pay. This record may be styled as History of Services. It is primarily intended for the record of all facts in the official career of the Government servants which have a bearing on pay, promotion, leave, pension etc. Officiating promotions involving no change of duties should generally be omitted; but in the case of members of services which consist mainly for grades, the duties of which are not separate and distinct, all officiating promotions should be shown. 13.59 The History of Services of gazetted Government servants is maintained by the Accountant General who authorises their pay. The History of Services is issued in print at such intervals as may be prescribed in consultation with the Government. Copies of this publication will be furnished according to the local orders in force.

Note : Particulars of war services affecting pay, promotion, leave or pension should be recorded in this publication. 13.60.1The illustrative entries in the sample Form (vide From 67) explain the method of record. Leave of all kinds, absence without leave or in excess of leave or of joining time should be noted across the pages as in the specimen; and if any period be allowed to count as service which would not ordinarily be allowed by the rules, or if any special privilege or disability affecting pay, pension or leave attaches to a Government servant, the fact should be noted similarly with quotation of the Government order. Service in a vacation department and vacation not enjoyed during such service may also be noted similarly. Officiating appointments, when shown, should be distinguished from substantive appointmetns.