Para 12.51 — MSO

12.51 As soon as the Pink Transfer Lists pertaining to the transactions appearing in the accounts of a department in a district have been prepared, they should be sorted out according to the subscriber's parent department to which the transactions have to be transferred. When similar lists have been prepared in respect of that department's transactions at all the other treasuries in the State, the lists pertaining to each department of destination (to which the slips have to be transferred) should be sorted out and brought together. The totals of the lists should then be transcribed on a machine into a table in Form 45 in duplicate and one copy of the table should be handed over to the tracer. Form such tables pertaining to all the Departments, a Statement showing the Credit and Debit transferred to the parent Department (Form No. 46) should be prepared.

The Pink Transfer List should be treated as a schedule of a district of the parent department and the Cards in the Transfer pad should be arranged to correspond with the order of the entries in the Pink Transfer List.

The entries in Form No. 43 should be checked by the Section Officer with reference to those in form No. 45. Unposted items as encircled in the schedules should be checked with reference to the entries in Form 43 by the Machine Supervisor.

The Cards found surplus in the Transfer pad should be transferred to the pad of Discontinued Subscribers, a note being kept in the Suspense List. The cards that are freshly added to this pad should be so added through the Green Tracing Slips.