Para 12.39 — MSO

12.39 The fund schedules and the ledger cards duly arranged in the manner indicated in paragraph 12.37 should then be taken up by the Machinist for postings. He should make entries with regard to withdrawals in the fund schedules concerned from the vouchers of withdrawals which should have been pinned to the ledger cards concerned by the Record Clerk, arrange his totalisers as below the and proceed to operate with reference to the entries in the fund schedules.

Before inserting the card in the machine he should compare the number and name with the entry in the schedule and take action, with reference to any card found wanting, as indicated in paragraph 12.37 supra. The current year's balance alone should be shown in the closing balance column of the ledger cards, i.e., the current year's balance should be kept quite distinct from the last year's balance which, after the annual accounts have been completely proved, should be posted against the entry "Balance on 31st March" in the remarks column of the ledger card from. Under this procedure, the opening and closing balances in the ledger card will, where the amount of withdrawal taken by a subscriber is in excess of his current Year's balance, become minus balances. In the case of final payments, the Machinist should, however, type in the opening balance column the balance of the previous month as also the closing balance of last year.