Para 12.37 — MSO

12.37 With all the covering schedules (supported by the fund schedules) relating to a department have been received in the Fund Section, they should be arranged in the alphabetical order of the districts in the State or in the order in which these appear in the Departmental classified Abstracts. The Record Clerk should then collect together from the cabinet all the relevant ledger cards including those in respect of which recoveries have been made in cash and arrange them in the order of subscribers in the fund schedules and pin together the vouchers of withdrawals to the ledger cards concerned. If he comes across a case where the ledger card of a subscriber exists in the bundle of another department he should simply encircle the entry in the fund schedule concerned. If the Record Clerk should have omitted to do so and the card is found to be wanting by the Machinist in the course of posting the ledger cards, vide paragraph 12.39, he should encircle the amount in the schedule and write against it "Unposted".