Para 12.27 — MSO

12.27 Final Withdrawal of the entire accumulation in the subscriber's Provident Fund in the case of quitting of service, death etc. wherever admissible, should be authorised by the Accounts Officer in accordance with the Provident Fund Rules, a note of such authorisation, duly attested by the Gazetted Officer being kept in the respective ledger accounts. The progress of finalisation of all cases of final withdrawal of entire accumulation should be watched through a suitable Register. In the case of payments relating to non-gazetted subscribers authorised through their heads of offices, the receipt of a certificate of disbursement should be watched and when received it should be noted in the subscriber's account.

12.28

(i) The check of final withdrawals of part of the accumulations for specific purposes like house building, marriage expenditure etc. wherever admissible under the rules of the fund, consists in seeing the following points among other things:-

(a) that the withdrawal has been sanctioned by the competent authority;

(b) that the amount is covered by the balance at the credit of the subscriber; and

(c) that the sanction is in conformity with the rules of the fund.

In cases where the withdrawal sanctioned is in excess of the amount to the credit of the subscriber or exceeds admissible limits or is otherwise inadmissible, the Accounts Officer shall require the sanctioning authority to recover from the subscriber the amount withdrawn in full.

(ii) In conducting the check of final withdrawals for the purposes mentioned in sub-para 1 of this paragraph, the following procedure should be observed:-

(a) on receipt of the sanction for a final withdrawal, its particulars should be prominently noted in the remarks column of the ledger card/account under proper attestation by the Branch Officer.

(b) the receipt of the debit on account of the withdrawal should be watched in the course of monthly posting of ledger cards/accounts as well as in the review of posting and review of ledger cards/accounts to be conducted by Accountant/Examiner vide paragraphs 12.42

(ii) and 12.58 while conducting the check/review, the examination of the ledger cards/accounts should include a check that there is no delay in the receipt of the debit on account of such final withdrawal.

(c) the Section Officer should also exercise the checks detailed above

MAINTENANCE OF PROVIDENT FUND ACCOUNTS GENERAL

TRANSFER OF ACCOUNTS to the extent as may be prescribed. A record of part final withdrawals should be kept in a register of part final withdrawals in Form 34.