Para 10.6 — MSO (A&E)
Original Rule Text
10.6 On receipt of the List of Payments and Cash Account from the Treasury, as soon as the schedules and vouchers relating to the heads 'Cash Remittances between Treasuries' and those of remittances into/withdrawals from Currency chests are checked with the entries under major and minor head '8782-Cash Remittances etc.-Cash Remittances between Treasuries and currency chests', all the debits on account of remittances should be posted in Column 1 to 4 of the Remittance Check Register by the District Accountant concerned. Similarly the acknowledgements of the remittances or withdrawals from Currency Chests shown in the relevant schedules forming
part of the Cash Account should be posted as credits in the Columns 7 to 10 of the Register, care being taken to ensure that entries for credits are being posted against the corresponding original debits in Columns 1 to 4 or vice versa as the case may be.
In certain cases, the opposite transfers for original entries for 'Remittances into' or 'withdrawals from' Currency Chests as appearing in Treasury Schedules are made by the Central Accounts Section of the Reserve Bank at the instance of the Currency Officers having jurisdiction over the States, but stationed outside the State vide Article 18 of the Account Code Vol.II. The entries for response in respect of such cases of Extra State Currency transfers should be made against the original items posted from Treasury Schedules, with reference to the monthly statement of opposite transfers (in Form A. 13 of the Issue Department Manual, Reserve Bank of India) sent by the Currency Officers, duly checked and corroborated with the corresponding clearance Memos sent by the Central Accounts Section of the Bank. To this extent, the Columns 2 and 7 of the Register viz., 'Remitting Treasury' and 'Receiving Treasury' should be construed to cover the 'Central Accounts Section of the Reserve Bank of India' and these should be indicated suitably in these columns against the entries concerned.
The procedure outlined in the preceding sub-para is also applicable to cases of currency transfers in the Non-Banking treasuries/sub-treasuries in the 'Union Territory of Lakshadweep', where these are treated as transaction of the Union Government under the head 'Cash Remittances between Treasuries and Currency Chests'. Accordingly the
# SQUARING OF THE REGISTER AND ANALYSIS OF DIFFERENCES
What This Means
This rule prescribes the detailed procedure for posting entries in the Remittance Check Register (Form 26). When treasury payment lists and cash accounts are received, the AG office posts debits (remittances sent) in Columns 1-4 and credits (remittances received/acknowledged) in Columns 7-10, matching them against each other. For currency chest transfers involving the RBI's Central Accounts Section (especially inter-state transfers), the entries are made with reference to the Currency Officer's monthly statements. The same procedure applies to non-banking treasuries in Union Territories like Lakshadweep.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Debits (remittances sent) posted in Columns 1-4 from treasury schedules
- 2Credits (remittances received) posted in Columns 7-10 from acknowledgement schedules
- 3Credits must be matched against corresponding original debits (or vice versa)
- 4Extra-state currency transfers are posted using RBI Currency Officer's monthly statements
- 5Columns 2 and 7 may refer to RBI's Central Accounts Section for inter-state transfers
- 6Same procedure applies to Union Territory non-banking treasuries
Practical Example
The AG office in Kerala receives the monthly cash account from the Thiruvananthapuram district treasury showing Rs. 2 crore remitted to the currency chest. The District Accountant posts this as a debit in Columns 1-4 of the Form 26 register. When the Currency Officer's monthly statement confirms the deposit, the corresponding credit is entered in Columns 7-10. For a transfer that went to a currency chest in Tamil Nadu (extra-state), the credit comes from the RBI's Central Accounts Section statement rather than the local currency officer.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What are extra-state currency transfers?▼
How are debits and credits matched in the register?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.