Para 9.6.3 — GOODS_MANUAL

In FOB and CFR offers for the import of Goods, the Procuring Entity shall arrange the insurance. However, the contractor must give sufficient notice to the Procuring Entity before the date of shipment so that the Insurance Cover for the shipment can be activated. The Contractor must coordinate to ensure that the Shipment sails only with Insurance cover in place. In the case of the import of goods, purchaser should proactively take timely and complete action as per the terms of insurance contract to protect interest of the organisation after the title of the goods has passed to him.

9.6.3 Insurance In case domestic goods are supplied on a CIF/ FOR destination basis, the contractor shall be responsible until all the goods contracted arrive in good condition at the destination. The contractor may, at its option, cover the transit risk in this respect by getting the Goods duly insured in his own name at his own cost.

9.6.4 Distribution of Dispatch Documents for Clearance/Receipt of Goods 1. The supplier shall send all the relevant dispatch documents to the purchaser in time to enable the purchaser to clear or receive (as the case may be) the goods in terms of the contract. Necessary instructions for this purpose are to be incorporated into the contract. Within 24 (twenty-four) hours of dispatch, the supplier shall notify the purchaser or consignee (others concerned) of the complete details of dispatch and supply the following documents by registered post/ speed post/ air mail/ courier (or as instructed in the contract). 2. The supplier should submit the number of copies of his invoice, as specified in the contract (five if not so specified). The invoices must be pre-stamped and shall indicate the details of the lorry receipt or railway receipt number, as the case may be, as well as the details of the packing list and items dispatched. The invoice must also indicate the purchase order number and date, unit rate and net total price; the packing list shall include the total weight of the consignment and items dispatched. All documents are to be duly signed by the supplier’s representative. Bank charges towards the processing of the bills for payment shall be as per the terms and conditions of the purchase order.