Para 4.16.3 — GOODS_MANUAL

4.16.3 Evaluation of EoI The bidders should be evaluated for shortlisting, inter-alia, based on their past experience of performance in a similar context, financial strength, and technical capabilities, among others. Each bidder should be assigned scores based on the sum of marks obtained for each parameter multiplied by the weightage assigned to that parameter. All bidders who secure the minimum required marks (normally 60 (sixty) per cent) should be shortlisted. The minimum qualifying marks should be specified in the EoI document. Alternatively, instead of weighted evaluation, the EoI document may specify a ‘fail-pass criteria’ with the minimum qualifying requirement for each of the criteria, such as minimum years of experience, minimum number of assignments executed and minimum turnover. Under such circumstances, all bidders who meet the minimum requirement, as specified, should be shortlisted. The shortlist should normally comprise at least four firms.

Table 1: An example of EoI Qualification criteria

Criteria Sub-criteria Weightage* Break-up of Weightage Past experience of the firm with similar requirements A* Financial strength of the vendor B* Turnover figures for the last three years B1* Net profit figures for the last three years B2* Quality accreditations, licensing requirements C* Manufacturing capabilities/tieups D* After-sales support infrastructure E* Product support F*

* Weightage (out of 100) should be pre-decided and declared in EoI documents by the CA based on an assessment of the required profiles of the potential bidders. The marking/grading scheme for allotting marks (out of 100) for various parameters should also be laid down.