Annexure 14 — GOODS_MANUAL

(For Techno-Commercial/Financial Bids) Organisation: _____________________________ _______________________________________________ Minutes of Tender Committee Meeting (Techno-commercial/Financial Bids) Section I: Top Sheet File No: Date: Description Estimated Cost: - Tender Published In Date of Publication Bid Validity Bid Opening Date Past Procurements Sr. No. Supplie r Order Reference & Date Quantity Basic Rate (Rs.) Remarks Members of the Tender Committee Sr. No. Name Designation Sr. No. Name Designation 1 2 3 4 Section II: Salient Feature of the Tender Review the background of indent, technical and financial approvals, estimated cost, budgetary provisions, the urgency of the requirement, special technical requirements and other connected procurements that are part of the same package/project. Review mode of tendering; tender document contents; bid publication; level of competition obtained; issues, if any, noticed during bid-opening (bids not opened due to lack/ unsatisfactory EMD, etc.) and any other procurement of this requirement in process (at various stages) Review special conditions restrictions, if any, on the participation of bidders, purchase preferences, and requirements prescribed in tender documents (EMD, document submission, etc.) Section III: Preliminary Evaluation Review handling of any complaints received Review/confirmation of quantity and period of delivery required Discuss preliminary evaluation for determining substantially responsive bids and for minor corrections and clarifications. Section IV: Evaluation of Responsive Bids Bid-wise deliberation should be recorded. In case of evaluation of Financial Bids i) Start with a review of techno-commercial evaluation. ii) Insert a summary table of evaluated prices in the order of L1, L2, etc. iii) Deliberations should be in the sequence of L1, L2, etc. Section V: Summary of Recommendations Bid-wise recommendation should be recorded. In case of evaluation of financial bids, a) Comment whether level of competition is considered to be adequate or not. If not, mention the mitigating actions. b) Give a summary of recommended bids, award value, bid expiry date and special conditions, if any. c) Also, mention that the rates recommended are considered reasonable (and the basis for such determination). d) Total value of the recommendations for determining level of acceptance authority. e) Mention that none of the TC members have any conflict of interest with the bidders participating in the tender. f) Request acceptance of recommendations by competent authority and that it is within his powers of acceptance as per SoPP/ DFPR. Signature Name and Designation of the Members

Annexure 14: Tender Committee Minutes Format (Refer Para 7.4.1-6) and 7.6.14-1)

Annexure 14: Tender Committee Minutes Format

1 2 Date: Date: (Name & Designation) (Name & Designation) 3 4 Date: Date: (Name & Designation) (Name & Designation) Remarks by the Accepting Authority: _____________________________________________ Signature: ______________________________ Date: __________________ Name & Designation of Accepting Authority___________________________