Rule 308 — GFR 2017
Original Rule Text
Rule 308
Retention of Security. A security
deposit taken from Government servant
shall be retained for at least six months
from the date he vacates his post, but a
security
bond
shall
be
retained
permanently or until it is certain there is
no further necessity for keeping it.
V.
TRANSFER OF LAND AND BUILDINGS
What This Means
This rule explains how long government offices must keep different types of security provided by their employees. When a government employee gives a "security deposit" – which is usually a sum of money – to cover potential losses or damages they might cause in their role, the office must hold onto this money for at least six months after the employee leaves that specific position. This waiting period ensures that if any issues related to their past duties come up, the government has time to address them using the deposit.
On the other hand, if an employee provides a "security bond" – which is a legal promise or guarantee rather than actual money – the office needs to keep this document for a much longer time. A security bond should be retained permanently, or at least until the office is absolutely sure that there's no longer any reason or potential need for it. This is because bonds often relate to long-term liabilities or responsibilities that might not become apparent quickly.
Essentially, the rule ensures that the government is protected against financial risks or liabilities that might arise from an employee's actions, even after they have moved on from a particular role. Offices must carefully manage these retentions according to the specified timelines.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Security deposits from government servants must be retained for a minimum of six months after the employee vacates their post.
- 2Security bonds provided by government servants must be retained permanently or until there is no further necessity for keeping them.
- 3The rule differentiates between the retention periods for monetary security deposits and legal security bonds.
- 4The purpose of retaining security is to safeguard government interests against potential liabilities or losses caused by the employee.
- 5Offices are responsible for tracking and managing the retention and eventual release of these securities according to the prescribed timelines.
Practical Example
Mr. Suresh Kumar works as a Storekeeper in the Public Works Department, responsible for managing valuable construction materials. As per departmental policy, he provided a security deposit of Rs. 15,000 when he took up the post, to cover any potential loss or damage to the stores under his charge. On March 31, 2023, Mr. Kumar is promoted and transfers to a new administrative role in a different section, vacating his Storekeeper position.
According to Rule 308, the Public Works Department cannot immediately return Mr. Kumar's Rs. 15,000 security deposit. They must retain it for at least six months from March 31, 2023. This means the earliest the department can process the refund of his security deposit is October 1, 2023, assuming no discrepancies or losses related to his tenure as Storekeeper are discovered during this period. If, however, Mr. Kumar had provided a security bond for a long-term project, that bond would need to be kept indefinitely until the project's completion and all associated liabilities are fully settled, potentially many years later.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
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This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.