Rule 287 - DOB Verification | KartavyaDesk
Original Rule Text
Matriculation Certificate, where prescribed qualification for appointment is Matriculation or above. In other cases Municipal Birth Certificate or Certificate from the recognised school last attended shall be treated as a valid document. Rule 288 (1) Service Book. Detailed Rules for maintenance of Service Books are contained in SRs. Service Books maintained in the establishment should be verified every year by the Head of Office who, after satisfying himself that the services of Government servants concerned are correctly recorded in each Service Book shall record the following certificate “Service verified from ……(the date record from which the verification is made) ........................................upto …….................(date)…………” Rule 288 (2) The service book of a government servant shall be maintained in duplicate. First copy shall be retained and maintained by the Head of the Office and the second copy should be given to the government servant for safe custody as indicated below:- (i) To the existing employees - within six months of the date on which these rules become effective, if not already given. (ii) To new appointees - within one month of the date of appointment. Rule 288 (3) In January each year the Government servant shall handover his copy of the Service Book to his office for updation. The office shall update and return it to the Government Servant within thirty days of its receipt. Rule 288 (4) In case the Government servants’ copy is lost by the government servant, it shall be replaced on payment of a sum of Rs. 500/-. Rule 288 (5) All Service Books should be digitised for easy reference and to avoid problems in case of loss of Service Books. Rule 289 Retrospective claim due from date of sanction. In the case of sanction accorded with retrospective effect the charge does not become due before it is sanctioned. In such cases the time-limit specified in Rule296 (1) should be reckoned from the date of sanction and not from the date on which the sanction takes effect. Rule 290 Due date of T. A. claim. Travelling allowance claim of a government servant shall fall due for payment on the date succeeding the date of completion of the journey. He shall submit the travelling allowance claim within sixty days of its becoming due failing which it shall stand
What This Means
Rule 287 of the General Financial Rules (GFR) 2017 deals with acceptable documents for verifying your date of birth when you join government service. If your job requires at least a Matriculation (10th standard) certificate, that certificate is the primary proof of your birth date. This is because the certificate contains your date of birth as recorded by the education board.
However, if the job doesn't require a Matriculation certificate or higher, then you can use your Municipal Birth Certificate. If you don't have that either, a certificate from the last recognized school you attended is acceptable. This rule ensures that there's a standard way to verify your age for official records, which is important for things like retirement benefits and seniority.
Rules 288 focuses on the Service Book, a crucial record of your entire career in the government. It mandates that your Head of Office verifies your service record annually, ensuring all details are accurate. You'll also receive a copy of your Service Book to keep safe and update each year. If you lose your copy, you can get a replacement for a small fee. The rule also emphasizes digitizing all Service Books for easy access and to prevent loss of data.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- •Matriculation Certificate is primary DOB proof if qualification is Matriculation or above.
- •Municipal Birth Certificate or school certificate are acceptable if Matriculation is not required.
- •Service Books must be verified annually by the Head of Office.
- •Government servants receive a copy of their Service Book for safekeeping and annual updates.
- •Service Books should be digitized for easy access and to prevent loss.
Practical Example
Priya joins the Ministry of Finance as a Junior Assistant. The job requires a Bachelor's degree. Therefore, her Matriculation certificate, which she submits during her onboarding, is accepted as the primary document for verifying her date of birth.
Later, Priya receives her Service Book. Every year, her Head of Office, Mr. Sharma, verifies her service record, ensuring her pay, promotions, and leave details are accurately recorded. Priya also updates her copy of the Service Book each January and submits it to the office for official updation before receiving it back within 30 days. If Priya loses her copy, she will need to pay Rs. 500 to get a replacement.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What if my Matriculation certificate doesn't have my date of birth printed on it?▼
What happens if there's a discrepancy between my Matriculation certificate and my birth certificate?▼
How often should I update my copy of the Service Book?▼
What details are recorded in the Service Book?▼
Is it mandatory to digitize the service book?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Test Your Knowledge
Question 1 of 3
According to Rule 287 of the General Financial Rules, 2017, which document is primarily considered valid for verifying the date of birth of a government employee when the prescribed qualification for appointment is Matriculation or above?
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