KartavyaDesk

Rule 215 - Library Book Verification | KartavyaDesk

GFR 2017

Original Rule Text

volumes. For libraries having more than twenty thousand volumes and up to fifty thousand volumes, such verification should be done at least once in three years. Sample physical verification at intervals of not more than three years should be done in case of libraries having more than fifty thousand volumes. In case such verification reveals unusual or unreasonable shortages, complete verification shall be done.

What This Means

Rule 215 of the General Financial Rules (GFR), 2017, deals with the physical verification of books in government libraries. Essentially, it mandates that libraries belonging to government departments or organizations must periodically check their book collections to ensure that the records match the actual number of books present. The frequency of this verification depends on the size of the library's collection. This rule is important for maintaining accurate inventory, preventing losses, and ensuring the proper management of government assets.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

  • •Rule 215 mandates physical verification of books in government libraries.
  • •Verification frequency depends on the number of books in the library.
  • •Libraries with 20,000-50,000 volumes must verify every three years.
  • •Libraries with over 50,000 volumes require sample verification every three years.
  • •Unusual shortages necessitate a complete verification.

Practical Example

The Department of Rural Development maintains a library with 35,000 books. According to Rule 215, the librarian, Mr. Sharma, must conduct a complete physical verification of all books at least once every three years. In 2024, during the verification, Mr. Sharma discovers that 50 books are missing. This is considered a normal shortage. However, if the missing books were to exceed 200, it would be considered an unusual shortage, triggering a complete and thorough investigation to determine the cause of the discrepancy and prevent future losses.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

What happens if a physical verification reveals a significant shortage of books?▼
If the verification reveals an unusual or unreasonable shortage, a complete verification must be conducted to identify the extent of the loss and its causes. Further investigation and appropriate action, as per government rules, may be necessary.
Does Rule 215 apply to all government libraries, regardless of size?▼
Yes, Rule 215 applies to all government libraries. However, the frequency and method of verification (complete or sample) depend on the number of books in the library.
What is considered an 'unusual or unreasonable shortage'?▼
The definition of 'unusual or unreasonable shortage' is not explicitly defined in Rule 215 and depends on the context and the size of the library. It is generally determined by the concerned department or organization based on established norms and past experiences.
Who is responsible for ensuring compliance with Rule 215?▼
The librarian or the officer in charge of the library is primarily responsible for ensuring compliance with Rule 215. However, the head of the department or organization is ultimately accountable for the proper management of government assets, including the library's book collection.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Test Your Knowledge

Question 1 of 3

According to Rule 215 of GFR 2017, what is the mandated frequency of physical verification for libraries holding between 20,000 and 50,000 volumes?

Related Rules

Rule 271General Financial Rules 2017 (amended July 2024) - Rule 271 - Chapter 10Rule 109General Financial Rules 2017 (amended July 2024) - Rule 109Rule 146General Financial Rules 2017 (amended July 2024) - Rule 146 - Chapter 6Rule 169General Financial Rules 2017 (amended July 2024) - Rule 169 - Chapter 6Rule 273General Financial Rules 2017 (amended July 2024) - Rule 273 - Chapter 10

Need help understanding this rule?

Ask Niti — your AI assistant for GFR 2017 and other government rules