Form 8 — GFR

FORM 8 REGISTER OF CLEAN GOVERNMENT PROMISSORY NOTES AND STOCK CERTIFICATES HELD BY THE TREASURER Remarks Receipts Disposals No. Particulars A pair of columns for noting interest No. Amounts for half-year ending indicated in the Annexure to this Appendix.

(iv) Orders and sanctions of a permanent character, until revised.

(v) Records in respect of which an audit objection is outstanding. 2. The following shall be preserved for not less than the period specified against them :- Description of records Sl. No. Main-Head Sub-Head Retention Period Remarks (1) (2) (3) (4) (5) 1. Payments and recoveries. (I)Expenditure Sanctions not covered by Paragraph 1 above (including sanctions Relating to grants-in-aid) (ii)Cash Books maintained by the Drawing and Disbursing Officers under Central Government Account (Receipts and Payments) Rules,1983. (iii)Contingent expenditure. 3 years, or one year after completion of audit, Whichever is later. (iv)Arrear claims (including sanction for investigation, Where necessary). Papers relating to: (v)GPF Membership. 1year. (vi)GPF Nomination. 1year-afterfinal Settlement of GPF Account. (vii)Adjustment of missing credits in GPF Accounts.

FORM 8 [ See Rule 57 (4) (viii), (5)

(iv) & (6)] Grants distributed Proportionate Grant Actual Expenditure April from April to date Charged Voted Charged Voted Charged Voted Charged Voted Actual Expenditure June Progressive expenditure Charged Voted Charged Voted Charged Voted Charged Voted NOTE 1. Subsequent charges, if any, under Column 2 are to be made in red ink. NOTE 2. Figures under Column 4 may be entered in pencil for facility of updating from month to month. NOTE 3. Wherever, variations between actual expenditure and proportion grant are large, suitable explanations

UNDER A DEPARTMENT OF THE CENTRAL GOVERNMENT SI. No. Grant No. by the prescribed date. NOTE 2. Returns relating to the Secretariat proper should also be maintained in the above form.