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Annexure V - Post Downgrading | KartavyaDesk

DFPR 1978delegation

Original Rule Text

immediate lower posts in the same hierarchy [temporarily downgrading a post(s) to the immediate lower level in the hierarchy] to the extent of vacancies left unfilled in the higher post. 10.5.4 Down-gradation of a higher-level post to a lower-level post in the hierarchy shall be a temporary arrangement and to be exercised only when candidates in feeder grade are not eligible for promotion. 10.5.5 Temporary down-gradation of posts is to be done only in Promotional quota posts; Direct Recruitment quota posts shall not be downgraded. 10.5.6 The total number of sanctioned posts in the feeder grade and in the higher grade in a cadre should not exceed the combined sanctioned strength of two grades, where such operations of posts at lower level are considered. 10.5.7 The number of posts required for temporary down-gradation may be calculated by the Administrative Ministry as per organizational requirement and tenure of such down-gradation may be decided keeping in view availability of personnel for filling such posts on promotion. 10.5.8 Temporary down-gradation shall be confined within the same Group. 10.5.9 Orders of temporary down-gradation of any post should be self-explanatory and should have an in-built clause of simultaneous up-gradation of post as and when incumbent is eligible for promotion to the higher level (after following due procedure for promotion). 10.5.10 The exercise shall be done with the approval of the Administrative Secretary in consultation with the Financial Advisor. 10.5.11 Proposals for temporary down-gradation of posts, wherever the Administrative Ministry/Department is not competent, shall be submitted to Department of Expenditure with the approval of Administrative Secretary in consultation with the Financial Advisor.

What This Means

Annexure V of the Delegation of Financial Powers Rules, 1978, outlines the rules for temporarily downgrading a higher-level post to a lower-level post within the same hierarchy. This is done only when there are unfilled vacancies in the higher post and candidates in the feeder grade (the level below) aren't yet eligible for promotion. Think of it as a temporary fix to ensure work continues even when there aren't enough qualified people to fill all the senior positions. This rule applies only to posts filled through promotion, not direct recruitment.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

  • •Temporary downgrading is allowed only when promotional quota posts are vacant and feeder grade candidates are ineligible for promotion.
  • •The total sanctioned strength of the higher and lower grades must not exceed the combined sanctioned strength of both grades.
  • •Downgrading is confined within the same Group (e.g., Group A, Group B).
  • •Orders for downgrading must include a clause for automatic upgrading when an incumbent becomes eligible for promotion.
  • •Approval from the Administrative Secretary in consultation with the Financial Advisor is required; Department of Expenditure approval may be needed in some cases.

Practical Example

In the Ministry of Agriculture, there are three sanctioned posts for Section Officer (Group B, Gazetted) but only two officers currently meet the eligibility criteria for promotion. To ensure smooth functioning, the Administrative Secretary, after consulting with the Financial Advisor, approves the temporary downgrading of one Section Officer post to the Assistant Section Officer (Group B, Non-Gazetted) level. This allows a qualified Assistant Section Officer, Mr. Sharma, to temporarily perform some of the Section Officer's duties. The order explicitly states that the post will be automatically upgraded back to Section Officer once Mr. Sharma is formally promoted following the due process.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

Can a directly recruited post be temporarily downgraded?▼
No, temporary downgrading is only permitted for posts filled through promotion (promotional quota posts).
Who needs to approve the temporary downgrading of a post?▼
The Administrative Secretary, in consultation with the Financial Advisor, must approve the downgrading. In some cases, approval from the Department of Expenditure is also required.
What happens when the person filling the downgraded post becomes eligible for promotion?▼
The order for temporary downgrading must include a clause for automatic upgrading of the post once the incumbent is eligible for promotion, after following the due promotion procedure.
Does this rule allow for increasing the total number of sanctioned posts?▼
No, the total number of sanctioned posts in the higher and lower grades combined cannot exceed the originally sanctioned strength of those two grades.

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Test Your Knowledge

Question 1 of 3

According to Annexure V of the Delegation of Financial Powers Rules, 1978, temporary downgrading of a higher-level post to a lower-level post is permissible under which of the following circumstances?

Related Rules

Annexure IIDFPR 2024 - Annexure IIAppendix IDFPR 2024 - Appendix IRule 20DFPR 2024 - Rule 20 - (Expenditure from or incidence of charges on contingency fund of India)Rule 10DFPR 2024 - Rule 10 - (Re-appropriation)Rule 14DFPR 2024 - Rule 14 - (Insurance of Government property)

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