Chapter 8 — CONSULT_MANUAL

Chapter 8: RfP Evaluation and Award of Contract............................................................. 117 8.1 Bid Evaluation Process ....................................................................................... 117 8.2 Composition and Role of Consultancy Evaluation Committee (CEC).................. 118 8.3 Preliminary and Techno-commercial Evaluation ................................................. 123 8.4 Evaluation of the Quality – Technical Proposals ................................................. 126 8.5 Evaluation of Cost and Selection of Winning Bidder............................................ 131 8.6 Negotiations to Freeze Description of Service..................................................... 136 8.7 Award of Contract ............................................................................................... 137 8.8 RfP, Evaluation and Award Stage – Risks and Mitigation.................................... 141 Chapter 9: Special Types of Engagements ....................................................................... 145 9.1 Single Source Selection (SSS)............................................................................ 145 9.2 Selection of Individual Consultants ..................................................................... 145 9.3 Selection of Specialized Agencies/ Institutions.................................................... 146 9.4 Selection of Non-governmental Organizations (NGO)......................................... 147 9.5 Procurement Consultants.................................................................................... 147 9.6 Financial Advisors............................................................................................... 148 9.7 Auditors .............................................................................................................. 148 9.8 Public competition for Design of symbols/logos .................................................. 149 9.9 Procurement of Integrated IT Projects................................................................. 150 9.10 Hiring Consultants for Digital India Projects..................................................... 152 Chapter 10: Monitoring Consultancy Services Contract .................................................... 155 10.1 Contract Management..................................................................................... 155 10.2 Contract Administration ................................................................................... 156 10.3 Controlling Scope of Supply and Quantity ....................................................... 163 10.4 Time Control.................................................................................................... 164 10.5 Cost Control: Billing and Payments ................................................................. 168 10.6 Concluding the Assignment and Post Contract review..................................... 173 10.7 Disputes and Conflicts..................................................................................... 174 10.8 Terminating Services Prior to End of Contract................................................. 189 109. Monitoring of Consultancy Contracts – Risks and Mitigation............................ 191 Annexure 1: Financial Powers to Sanction Expenditure for Purchases and Execution of Contracts .......................................................................................................................... 197 Annexure 2: Suggested Structure of Schedule of Procurement Powers (SoPP)................ 199 Annexure 3: Format of Procurement Proposal .................................................................. 202 Annexure 4: Terms of Reference (ToR) Format ................................................................ 204 Annexure 5: Bid Opening Attendance Sheet cum Report.................................................. 205 Annexure 6: CEC Committee Minutes Format for Consultancy Services........................... 206