Para 7.4.2 — CAM
Original Rule Text
7.4.2. Role of Pay and Accounts Office:
7.4.2.1 The Pay and Accounts Officer on receiving the pension papers, will:
1. verify the service records and apply prescribed checks with reference to the applicable Pension rules, and assess the amount of pensionary benefits. The PAO concerned, keeping in mind that the intention is not a total overhaul or audit of the entire Service Book or records, but only a scrutiny limited to the immediate purpose on hand, that is the preparation of the pension papers Any deficiency or imperfection or omission which still remains in the service records will be ignored at this stage and the determination of the qualifying service will be proceeded with on the basis of entries in the service records whatever the degree of perfection to bring them by that time. If the periodic verification of qualification service has been done under Rule 30 of CCS (Pension) 2021 that should be treated as final and shall not be reopened except one necessitated by a subsequent change in the rules and orders governing the conditions under the service qualifies for pension. However, for any such check of the correctness of past emoluments, the check should be the minimum that is absolutely necessary, and it should in any case not go back to a period earlier than a maximum of 24 months preceding the date of retirement.
2. determine the pensionary benefits admissible in respect of the incumbent with reference to the relevant rules and make necessary entries in the Terminal Benefits Register (CAM 52B) with regard to the entitlements.
3. record necessary entries with regard to the authorized entitlements in the Service Book under the signature of Pay and Accounts Officer to avoid double payment.
4. apply the requisite checks, complete Part II of Form 7, assess the amount of pension, family pension and gratuity, assess dues and issue the Pension Payment Order (PPO) not later than two months before the date of retirement in superannuation cases & within 45 days of the date of receipt of pension papers from the Head of Office in the cases of retirement otherwise than on attaining the age of superannuation.
5. indicate in the PPO the name of the spouse of the Government Servant, if alive as family member.
Note: In case the pensioner has claimant for family pension from a divorced/expired wife or from a void or voidable marriage, the name of wife who is alive with her share in the family pension should be indicated.
6. indicate also in part 4 (co-authorization) of the PPO, the names of permanently disabled child or children and dependent parents and disabled siblings as family pensioners if there is no other member of family to whom family pension may become payable before such disabled child or children or dependent parents or disabled siblings. On receipt of a written communication from the Head of Office of an applicant from an existing pensioner or family pensioners, the Pay and Accounts Officer shall also indicate in the PPO, the names of the permanently disabled child or children and dependent parents and disabled siblings as family pensioners if there is no other member of family to whom family pension may become payable before such disabled child or children or dependent parents or disabled siblings.
What This Means
This paragraph outlines the role of the Pay and Accounts Officer (PAO) in the pension process. Upon receiving pension papers from the Head of Office, the PAO verifies service records against applicable pension rules, assesses the amount of pensionary benefits, and generates the Pension Payment Order (PPO). The PAO's scrutiny is not a full audit of the entire service book but a focused check relevant to pension calculation. The PAO must complete this within one month of receiving the papers. If the pension case involves service under multiple departments, the PAO coordinates with other PAOs for pension contribution verification. The PAO also handles provisional pension if the case is delayed, and ensures the e-PPO is generated through PFMS with a digital signature.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1PAO verifies service records with a focused scrutiny (not a full audit) relevant to pension
- 2Assessment and PPO generation must be completed within one month of receiving papers
- 3PAO coordinates with other PAOs if the retiree served under multiple departments
- 4Provisional pension is arranged if final pension cannot be determined before retirement
- 5e-PPO is generated through PFMS with digital signature and forwarded to CPAO
Practical Example
The PAO of the Ministry of Health receives pension papers for a retiring Deputy Director who served in three different ministries. The PAO verifies the service records for the Health Ministry period, writes to PAOs of the other two ministries for pension contribution confirmation, calculates total qualifying service and average emoluments, determines the pension and gratuity amounts, and generates the e-PPO through PFMS — all within 30 days of receiving the papers.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
How thorough is the PAO's verification of service records?▼
What if pension papers arrive less than one month before retirement?▼
What is the format of the PPO generated by the PAO?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.