Para 7.4.1 — CAM

7.4.1.1. Preparation of list of Government Servant due for Retirement

1. Every Head of Department shall have a list prepared by 15th day of every month, of all Government servants who are due to retire within the next fifteen months of that date.

2. A copy of every such list shall be supplied to the PAO concerned before the last day of every month. In the case of a Government servant retiring for reasons other than by way of superannuation, the Head of Office shall inform the PAO concerned not later than ten days from the date of issue of order regarding retirement of Government servant. A copy of intimation sent by the Head of Office to the PAO under sub-rule (3) of Rule 54 of CCS Pension (Rules), 2021 shall also be endorsed to the Directorate of Estates if the Govt. servant concerned is an allottee of Government accommodation. The Head of Office shall write to the Directorate of Estates at least one year before the anticipated date of retirement of the Government Servant who was or is in occupation of Government accommodation for issuing “No-Demand Certificate” in respect of the period preceding eight months of the retirement of the allottee.

7.4.1.2In order to ensure expeditious pension payment, the Head of Office of the Ministry/ Department has been given responsibilities as indicated below:-

(i) The Head of Office (HOO) undertakes the work of preparation of pension papers in Form 7 as specified in CCS(Pension) Rules, 2021 one year before the date of superannuation.

(ii) The HOO will go through the service book of the employee and ensure that the service is verified and complete in all aspects.

(iii) The HOO will furnish a certificate to the Government servant regarding the length of qualifying service, emoluments and average emoluments proposed to be reckoned for pension and retirement gratuity payments, eight months (Rule 57 (c)

(i) of CCS Pension Rules, 2021) before the date of retirement. The Head of Office has to upload the scanned PDF copy of this certificate in BHAVISHYA portal. The employee should make representations if any, within two months of receiving the certificate. (Rule 57 (c)

(ii) of CCS Pension Rules, 2021.)

(iv) The HOO is required to forward pension papers to the PAO with Form 6 and Form 7 along with Form 4 (Details of Family), Form 9(Undertaking to the Bank) and Form-A (Common nomination of arrear of Pension and Commutation value) duly completed with a covering letter in Format 10 along with service book of the Govt. Servant duly completed, up to date and any other document relied upon for verification of service. The papers referred should be forwarded to the Account Officer not later than four months before the date of superannuation of a Govt. Servant and in cases other than retirements on superannuation not later than two months after the date of submission of Form 6 by the Government Servant. He should also retain a copy of all these papers for their record.

What This Means

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

• 1Monthly retirement list must be prepared by the 15th of every month covering the next 15 months
• 2Complete pension papers must reach PAO at least 6 months before retirement
• 3Head of Office verifies service book, collects employee declarations, nominations, and bank details
• 4If papers are delayed, Head of Office must certify reasons and request provisional pension
• 5Pension contribution from previous departments must be verified and confirmed

Practical Example

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.