Para 3.4 — CAM
Original Rule Text
3.4 LIST OF PAYMENTS AND BANK RECONCILIATION
3.4.1 As per the procedure laid down for reporting and accounting of transactions, the dealing branch of the bank will send a copy of the daily scroll to the CDDO.
3.4.2 The scrolls received from the bank shall be checked with reference to the entries in the ‘Register of Cheques Issued’ and electronic payment advices made by CDDOs, to verify the cheque number/ transaction number and the amount of cheques paid/ electronic payment made. On verification, the date of encashment should be noted in the relevant column of the Register of Cheques Issued. A Bank Reconciliation Statement (Form CAM 20) should be drawn up every month explaining the difference between total payments made as per the bank scroll and the total payments during the month as per the Register of Cheques Issued and electronic payment made. The statement will indicate the details of the cheques issued during the month but not reported through scrolls as cleared. Similarly, it will show the details of cheques cleared/ successful electronic payments during the month that was issued in the previous month/s. Discrepancies noticed in the scrolls should be taken up with the bank immediately for rectification.
The CDDOs shall prepare a bank reconciliation statement every month and send it to the PAO along with a reconciliation statement in respect of receipts in Form CAM- 22). PAO shall verify the Bank Reconciliation Statement of each DDO under his control on monthly basis.
3.4.3 In case of CDDOs not functioning in PFMS, they shall prepare a ‘List of Payments’ (LoP) in triplicate, in Form CAM-21 as indicated below. Two copies of the LoP accompanied by the paid vouchers should be sent to the PAO, as indicated
below1st to 7th : by the 9th of the month 8th to 14th : by the 16th of the month 15th to 21st : by the 23rd of the month 22nd to the end of the Month : DAILY Last day's scroll : by the 3rd of the following month.
Note: - Sub-vouchers upto ₹ 2000/- in value shall be retained by CDDOs in their offices in terms of Para 2.20 (3) & (4) of Subsidiary Instructions to Central Government Account, (R&P) Rules,2022 for the audit of their initial records. A certificate would however be recorded by them on each contingency bill to the effect that sub-vouchers of value upto ₹ 2000/- numbering from Sub-Voucher....to Sub-voucher.... have been retained in his office.
3.4.4 In case of CDDOs functioning in PFMS, the vouchers are posted in the account of PAO (CAM 33) upon its digitally signing by the CDDOs in case of e-payment or at the time of cheque issue in the system. The accounting of vouchers will be done as per the classification provided to the system at the time of creations of sanction and at the time of entering deduction at the bill generation level. CDDO shall send a copy of LoP to PAO for the purpose of Post audit.
What This Means
This para prescribes how CDDOs reconcile their payments with bank records and submit accounts to the PAO. The bank sends a daily scroll (statement of transactions) to the CDDO, who must check it against the Register of Cheques Issued (Form CAM 19) and electronic payments. A monthly Bank Reconciliation Statement (Form CAM 20) must be prepared showing discrepancies - cheques issued but not yet cleared, and cheques from previous months that cleared during the current month. For CDDOs not on PFMS, a List of Payments (Form CAM 21) with paid vouchers must be sent to the PAO weekly (and daily during the last week of the month). For CDDOs on PFMS, vouchers are posted automatically to the PAO's account upon digital signing, and a copy of the LoP is sent for post-audit.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Bank scrolls must be checked daily against the Register of Cheques Issued (Form CAM 19) and e-payment records
- 2Monthly Bank Reconciliation Statement (Form CAM 20) must be prepared and sent to the PAO for verification
- 3Non-PFMS CDDOs send List of Payments (Form CAM 21) with vouchers to PAO weekly, with daily submission in the last week
- 4PFMS CDDOs have vouchers automatically posted to PAO accounts upon digital signing
- 5Sub-vouchers up to Rs 2,000 are retained by CDDOs with a certificate on the contingency bill
Practical Example
A CDDO issues 50 cheques during March. At month-end, the bank scroll shows only 45 cheques have been encashed. The CDDO prepares Form CAM 20 (Bank Reconciliation Statement) listing the 5 uncleared cheques with their numbers and amounts. The statement also notes 3 cheques from February that were encashed in March. This reconciliation is sent to the PAO, who verifies it against their records. For non-PFMS operations, the CDDO also prepares the weekly List of Payments and during the hectic last week of March (22nd onwards), sends the LoP daily to the PAO along with paid vouchers.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
How often must the CDDO reconcile with bank records?▼
What are the deadlines for submitting the List of Payments to PAO?▼
Do CDDOs need to send sub-vouchers to the PAO?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.