Para 3.5 — CAM
Original Rule Text
3.5 CUSTODY OF CHEQUE BOOKS - PRECAUTIONS.
3.5.1 The PAOs concerned will supply the cheque books to their CDDOs. The following instructions contained in Central Government Accounts (R&P) Rules, 2022 should be carefully observed by the cheque drawing officers in this regard:
(i) The CDDOs will maintain an account of cheque books and cheque forms in the same form as detailed in paras 7 and 9 of APPENDIX 4.2 of chapter 4.
(ii) The CDDOs on receiving cheque books, will carefully examine them, count the number of forms contained in each cheque book and record a certificate of count on the fly leaf.
(iii) Cheque books must be kept under lock and key and in the personal custody of the drawing officer. When relieved, he shall take receipt for the exact number of cheques made over to the relieving officer.
(iv) The CDDOs will notify the number of cheque book and the serial numbers of cheque forms it contains that he brings into use from time to time, to the dealing bank on which he draws cheques, as well as the Pay and Accounts Officer. The bank will keep a record of the particulars for verifying the genuineness of the cheques presented for payment under Para 3.2(4) of Subsidiary Instructions to R&P Rules, 2022.
(v) The loss of cheque books or a blank cheque form shall be immediately/same day notified to bank branch with whom the disbursing officer is in account with.
What This Means
This para sets out strict rules for the custody and handling of cheque books by CDDOs. Cheque books are supplied by the PAO, and CDDOs must count the forms upon receipt, record a certificate of count on the fly leaf, and keep cheque books under lock and key in the personal custody of the drawing officer. When handing over charge, the relieving officer must give a receipt for the exact number of cheques. Each time a new cheque book is brought into use, the CDDO must notify both the dealing bank and the PAO of the cheque book number and serial numbers of forms it contains. Any loss of a cheque book or even a single blank cheque form must be reported to the bank immediately on the same day.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Cheque books are supplied by the PAO to CDDOs, who must count and certify the number of forms on receipt
- 2Cheque books must be kept under lock and key in the personal custody of the drawing officer
- 3On handover, the relieving officer must receive an exact count of cheque forms from the outgoing officer
- 4Bank and PAO must be notified of cheque book number and serial numbers when a new book is brought into use
- 5Loss of a cheque book or any blank cheque form must be reported to the bank on the same day
Practical Example
A PAO dispatches two new cheque books to a CDDO office in Dehradun. Upon receipt, the CDDO personally counts all 50 forms in each book, records the certificate of count on the fly leaf, and locks them in the office safe. She notifies the bank and PAO that cheque book number CB-4521 with serial numbers 001-050 is being brought into use. When the CDDO is transferred, she hands over 32 remaining cheque forms to the relieving officer, who signs a receipt specifying the exact count and serial numbers. If a blank cheque form goes missing, the CDDO immediately informs the bank the same day to prevent misuse.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
Who supplies cheque books to CDDOs?▼
What should be done if a blank cheque form is lost?▼
What record must be maintained for cheque books?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.