Para 19.8.1 — CAM
Original Rule Text
19.8.2 The provisions of the procedure at
(ii) of para 19.8.1 above and of
(iii) &
(iv) thereof, shall also be followed for release of original documents to Departmental Enquiry Officers.
(Authority: D.P.A.R's U.O.No. 371/7/79-AVD.III dt.2-2-1981 in File No. S.14024/1/79/TA)
19.9 ADJUSTMENT OF PAYMENT AND ACCOUNTING CHARGES IN THE PROFORMA ACCOUNT OF DEPARTMENTAL COMMERCIAL UNDERTAKINGS OF THE GOVERNMENT OF INDIA
19.9.1 The following procedure shall be uniformly adopted for calculation of payment and accounting of the charges that are to be debited to the `Proforma Account' of departmental
commercial undertakings:
(a) Full cost of clerk/typist and Sr. Accountant/Accountant exclusively deployed for the work;
(b) When clerk/typist and Sr. Accountant/Accountant are not exclusively deployed for the workconcerned, proportionate cost of the estimated time spent by them on that work;
(c) The cost of A A.O. in proportion of the cost of clerk/typist and Sr. Accountant/Accountant deployed on the work to the total staff in the section;
(d) The cost of PAO in proportion of the cost of the A A.O. (item
(c) above) dealing with the work to the total number of A A.Os under him, and.
19.9.2 The cost may be worked out by adding items
(a) to
(d) above and to this 10 percent (ten percent) may be added to cover the expenditure of Principal Accounts Office, Internal Audit Parties, pension charges and other contingent expenditure. (Authority: CGA`S letter No. S 11064/1/78/TA/4044-45 dt.12-11-1980)
What This Means
This paragraph extends the document release procedure to Departmental Enquiry Officers and also covers the accounting treatment for proforma accounts of departmental commercial undertakings. For commercial undertakings, a uniform procedure is prescribed for calculating and debiting payment and accounting charges to their proforma accounts, ensuring that the cost of maintaining their accounts by the government accounting organization is properly recovered.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1The document release procedure for SPE investigations also applies to Departmental Enquiry Officers
- 2Proforma accounts of departmental commercial undertakings must include payment and accounting charges
- 3A uniform procedure is prescribed for calculating these charges across all such undertakings
- 4The charges reflect the cost of maintaining accounts by the departmentalized accounting organization
- 5This ensures commercial undertakings bear the fair cost of accounting services provided to them
Practical Example
A departmental commercial undertaking like the Government of India Press maintains a proforma profit-and-loss account. The PAO calculates the accounting charges based on the prescribed formula (considering staff cost, overhead, and transaction volume) and debits these charges to the Press's proforma account. This ensures the Press's financial statements accurately reflect all costs, including the government's cost of maintaining its accounts, giving a true picture of its commercial viability.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What are proforma accounts in the context of government commercial undertakings?▼
Why are accounting charges debited to commercial undertaking proforma accounts?▼
Is the procedure for calculating accounting charges the same for all undertakings?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.