Para 19.13.1 — CAM

19.13 REVIEW OF BALANCES 19.13.1 At the close of any financial year, the Pay and Accounts Officer shall review and verify the balances under various Debt, Deposit and Remittance heads and ascertain wherever necessary, whether the person or persons by whom the balance is owned or to whom it is due, admits its correctness. In cases of balances due to Government, it should be ascertained as to how far they are really recoverable. Occasionally there could be a case where the broadsheet balance under a loan, debt, deposit, remittance or suspense head may be higher than the ledger balance, for which the full details would also be available in the broadsheet. In such cases, in order to rectify the book keeping error, the ledger balance has to be increased to match with the broadsheet figure, through write-off of the difference in balance. On receiving the sanction of the competent authority in terms of Rule 38 of Government Accounting Rules,1990 , the write-off shall be effected by a contra entry under `8680- Misc. Government Account'. If however, no details are available in the broadsheet the difference between broadsheet & ledger figures shall be dropped without any accounting adjustment, and by a mere correction in the broadsheet.