Para 10.8.2 — CAM
Original Rule Text
(b) A certificate that the monthly abstracts for and up to February, 2023 have been checked through the process of verification of successive monthly abstracts for all the preceding months of the year, as prescribed in para 10.8.2 above; and
(c)Recommendation in regard to the extent of 'proforma' correction needed.
Each Principal Accounts Office will similarly send the report and recommendation in respect of his entire accounting circle to the CGA, while submitting material for Statement No. 15 of the Finance Accounts.
10.8.7 After this, the office of CGA will compare the total of accounts figures held by all Principal Accounts Offices, separately for each advance head, with the total balances indicated by them as held by the DDOs under them. After satisfying that the totals agree, the CGA will accord sanction to each Principal Accounts Office for raising or lowering the figures, as the case may be, to come to the level of total figures of balances held by DDOs within the accounting circle, as 'Proforma' correction. The figures in the Finance Accounts for the Union Government appearing against these two minor heads will not be affected, and it will only enable the individual Pay and Accounts Offices/Principal Accounts Offices to update their accounts figures.
Note: - As the DDO/Head of office is responsible for watching prompt recovery or adjustment of all types of short-term advances, the Pay and Accounts Officer is not required to note details of payment of advances on tour, transfer etc. in the Objection Book.
What This Means
After verifying monthly abstracts of short-term advances throughout the year, each PAO sends a report to the Principal Accounts Office showing the difference between accounts figures and DDO-held balances as on 31st March. The PAO must certify that all monthly abstracts have been checked through successive verification. The Principal Accounts Office then compiles these figures and sends them to CGA, who compares aggregate accounts with DDO balances and sanctions proforma corrections (raising or lowering) to bring them in line.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1PAO must verify monthly abstracts of short-term advances for all preceding months each year
- 2Annual report to Principal Accounts Office shows accounts figures vs DDO-held balances as on 31st March
- 3CGA compares aggregate figures across all Principal Accounts Offices and sanctions proforma corrections
- 4Proforma corrections bring PAO/PrAO accounts in line with DDO balances without affecting Finance Accounts
- 5PAO is not required to note short-term advance details in the Objection Book
Practical Example
At year-end, a PAO finds that accounts show Rs 45 lakh outstanding under short-term advances, but DDO abstracts show Rs 43 lakh. The PAO sends this report with a certificate that all monthly abstracts through February have been verified. The Principal Accounts Office compiles similar reports from all PAOs and sends them to CGA. The CGA then sanctions a proforma correction to lower the PAO's accounts figure by Rs 2 lakh to match the DDO records.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
What is a proforma correction in this context?▼
Why do differences arise between PAO accounts and DDO balances?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.