Para 10.5 — CAM

10.5 LOAN REGISTERS AND BROADSHEETS

10.5.1 The sanction orders for payment of loans should be scrutinized and noted in a Loan Register in Form CAM 29, in the page assigned to it, under the attestation of the Pay and Accounts Officer. The details noted will comprise of the amount sanctioned, authority sanctioning the loan and the conditions of each loan. For each loan, separate page should be allotted in the Loan Register, and their repayment along with receipt of interest amount thereon should be noted/watched. Further, wherever a loan is not drawn in one lump sum, the drawing of further instalments should also be noted/watched therein. It should also be seen that all the sanctions contain specific provision for levy of penal interest in the event of default in repayment of principal and/or payment of interest on due dates, in accordance with Rule 258 (1) & (2) of GFRs 2017.

10.5.2 A major and minor head wise Broadsheet separately for debits and credits shall be maintained in Form CAM 59, to reconcile the payment and recovery of loans in each month against the figures in the monthly accounts .

10.6 UTILISATION CERTIFICATES

10.6.1 Normally, receipt of a utilisation certificate from the loan sanctioning authority shall be ensured in all cases of payment of loans. Utilization certificates however are not required to be submitted in cases where the loans are sanctioned for

(a) financial aid to public undertakings etc. to tide over a temporary financial crisis

(b) financing of their approved capital outlay and

(c) loans given to State Governments and UT Governments. Utilization Certificate must be obtained in Form 12-B of GFR, 2017 and at such intervals as agreed between Accounts Offices and Ministry/Department.

10.6.2 For retrospective conversion of a loan given to a State/UT Government into grant-in-aid, provisions under Para 5.15.2 may be referred to.

10.7 LONG TERM ADVANCES TO GOVERNMENT SERVANTS

10.7.1 Long term interest-bearing advances for House Building and Computer advance that are recoverable in not less than 60 instalments, shall be paid to Government servants only after precheck of the bills by the concerned PAO. The PAO shall keep a note of such payments and the repayments against it, in a Register in Form CAM 30 that has been prescribed for the purpose. The payments and recoveries noted in the register shall be reconciled on monthly basis with the

figures compiled in the monthly accounts, and rectified in case of any discrepancies. The provisions under para 2.16.17

What This Means

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

• 1Each loan gets a separate page in the Loan Register (Form CAM 29) with sanction details, repayment, and interest tracking
• 2Monthly Broadsheet (Form CAM 59) reconciles loan debits and credits against monthly accounts figures
• 3Utilization certificates required for grants-in-aid (except State Government direct expenditure and financial aid loans)
• 4House Building and Computer advances (60+ installments) must be pre-checked by PAO before payment
• 5Transfer of government servants between Ministries requires monetary settlement of outstanding advance balances through Category C cheques

Practical Example

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Frequently Asked Questions

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