Para 10.5 — CAM
Original Rule Text
10.5 LOAN REGISTERS AND BROADSHEETS
10.5.1 The sanction orders for payment of loans should be scrutinized and noted in a Loan Register in Form CAM 29, in the page assigned to it, under the attestation of the Pay and Accounts Officer. The details noted will comprise of the amount sanctioned, authority sanctioning the loan and the conditions of each loan. For each loan, separate page should be allotted in the Loan Register, and their repayment along with receipt of interest amount thereon should be noted/watched. Further, wherever a loan is not drawn in one lump sum, the drawing of further instalments should also be noted/watched therein. It should also be seen that all the sanctions contain specific provision for levy of penal interest in the event of default in repayment of principal and/or payment of interest on due dates, in accordance with Rule 258 (1) & (2) of GFRs 2017.
10.5.2 A major and minor head wise Broadsheet separately for debits and credits shall be maintained in Form CAM 59, to reconcile the payment and recovery of loans in each month against the figures in the monthly accounts .
10.6 UTILISATION CERTIFICATES
10.6.1 Normally, receipt of a utilisation certificate from the loan sanctioning authority shall be ensured in all cases of payment of loans. Utilization certificates however are not required to be submitted in cases where the loans are sanctioned for
(a) financial aid to public undertakings etc. to tide over a temporary financial crisis
(b) financing of their approved capital outlay and
(c) loans given to State Governments and UT Governments. Utilization Certificate must be obtained in Form 12-B of GFR, 2017 and at such intervals as agreed between Accounts Offices and Ministry/Department.
10.6.2 For retrospective conversion of a loan given to a State/UT Government into grant-in-aid, provisions under Para 5.15.2 may be referred to.
10.7 LONG TERM ADVANCES TO GOVERNMENT SERVANTS
10.7.1 Long term interest-bearing advances for House Building and Computer advance that are recoverable in not less than 60 instalments, shall be paid to Government servants only after precheck of the bills by the concerned PAO. The PAO shall keep a note of such payments and the repayments against it, in a Register in Form CAM 30 that has been prescribed for the purpose. The payments and recoveries noted in the register shall be reconciled on monthly basis with the
figures compiled in the monthly accounts, and rectified in case of any discrepancies. The provisions under para 2.16.17
What This Means
This section covers the registers and records PAOs must maintain for government loans, grants-in-aid, and long-term advances to government servants. Loan sanctions are recorded in a Loan Register (Form CAM 29) with separate pages for each loan, tracking repayment and interest. A Broadsheet (Form CAM 59) reconciles monthly payments and recoveries. For grants-in-aid, utilization certificates must be obtained in all cases except loans to State/UT Governments for direct expenditure. House Building and Computer advances to government servants are tracked in Form CAM 30.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Key Points
- 1Each loan gets a separate page in the Loan Register (Form CAM 29) with sanction details, repayment, and interest tracking
- 2Monthly Broadsheet (Form CAM 59) reconciles loan debits and credits against monthly accounts figures
- 3Utilization certificates required for grants-in-aid (except State Government direct expenditure and financial aid loans)
- 4House Building and Computer advances (60+ installments) must be pre-checked by PAO before payment
- 5Transfer of government servants between Ministries requires monetary settlement of outstanding advance balances through Category C cheques
Practical Example
A government employee with an outstanding House Building Advance of Rs 8 lakh is transferred from the Ministry of Finance to the Ministry of External Affairs. The PAO of External Affairs issues a Category C cheque to the Finance PAO to settle the outstanding balance. The amount is classified as minus credit (not debit) to Major Head 7610 - Loans to Govt. Servants - HBA. The new PAO now tracks further recoveries from the employee's monthly salary.
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.
Frequently Asked Questions
When are utilization certificates not required for grants-in-aid?▼
How are outstanding advances settled when an employee is transferred between Ministries?▼
What is the difference between a Loan Register and a Broadsheet?▼
This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.