Para 10.5 — This section covers the registers and records PAOs

10.5 LOAN REGISTERS AND BROADSHEETS 10.5.1 The sanction orders for payment of loans should be scrutinized and noted in a Loan Register in Form CAM 29, in the page assigned to it, under the attestation of the Pay and Accounts Officer. The details noted will comprise of the amount sanctioned, authority sanctioning the loan and the conditions of each loan. For each loan, separate page should be allotted in the Loan Register, and their repayment along with receipt of interest amount thereon should be noted/watched. Further, wherever a loan is not drawn in one lump sum, the drawing of further instalments should also be noted/watched therein. It should also be seen that all the sanctions contain specific provision for levy of penal interest in the event of default in repayment of principal and/or payment of interest on due dates, in accordance with Rule 258 (1) & (2) of GFRs 2017.

10.5.2 A major and minor head wise Broadsheet separately for debits and credits shall be maintained in Form CAM 59, to reconcile the payment and recovery of loans in each month against the figures in the monthly accounts .

10.6 UTILISATION CERTIFICATES 10.6.1 Normally, receipt of a utilisation certificate from the loan sanctioning authority shall be ensured in all cases of payment of loans. Utilization certificates however are not required to be submitted in cases where the loans are sanctioned for

(a) financial aid to public undertakings etc. to tide over a temporary financial crisis

(b) financing of their approved capital outlay and

(c) loans given to State Governments and UT Governments. Utilization Certificate must be obtained in Form 12-B of GFR, 2017 and at such intervals as agreed between Accounts Offices and Ministry/Department.

10.6.2 For retrospective conversion of a loan given to a State/UT Government into grant-in-aid, provisions under Para 5.15.2 may be referred to.

10.7 LONG TERM ADVANCES TO GOVERNMENT SERVANTS 10.7.1 Long term interest-bearing advances for House Building and Computer advance that are recoverable in not less than 60 instalments, shall be paid to Government servants only after precheck of the bills by the concerned PAO. The PAO shall keep a note of such payments and the repayments against it, in a Register in Form CAM 30 that has been prescribed for the purpose. The payments and recoveries noted in the register shall be reconciled on monthly basis with the

figures compiled in the monthly accounts, and rectified in case of any discrepancies. The provisions under para 2.16.17

(iii) may be referred to for the purposes of calculation of interest.

10.7.2 If the Central Government employees are transferred or sent on deputation from one Ministry or Department to another under the Government of India, the balances outstanding against the Government servant at the time of such transfer shall be effected by monetary settlement through category 'C' cheques as envisaged in paras 19.4.1 and 19.4.2.

When such claim is received from the PAO of the employee from where he was transferred or came on deputation, the Pay and Accounts Officer of the employee where he has gone on transfer or deputation should issue a category ‘C’ cheque in favour of the former PAO. The payment of such amount by the PAO where the employee has been transferred/ deputed shall be classified and booked as minus credit (not debit) to Major/Minor Heads '7610-Loans to Govt. Servants-HBA/CA' affording contra credit to Major/Minor Head '8670-Cheques and Bills, PAO Cheques.

10.7.3 For All India Service Officers (AIS), the provisions of the All India Services (House Building Advances) Rules 1978, notified in D.P.A.R.'S No. 29012/1/75-AIS (II) dated 31-5-1978 are applicable. For the AIS Officers borne on State cadre but on deputation with the Central Government, Autonomous Bodies, Public Sector Undertakings etc. owned or controlled by the Central Government, the applications for house building advance shall be processed in accordance with the rates and conditions of HBA Rules of the Government of India. Such advance shall however be sanctioned only by the concerned State Government on whose cadre he is borne. The DDO of the parent Government that had issued the sanction will draw the advance and make payment to the concerned officer by bank draft, through the DDO of the officer in the Central Government. The PAO of the Central Government will pass on the recoveries from pay bills (credits) against such advances to the AG of the concerned State in the usual manner, on cash settlement basis.

Similar procedure shall be followed for the drawing and payment of other types of advances sanctioned by State Governments for their officers on deputation with the Central Government. For drawing of temporary advances and part final withdrawal from the G.PF, provisions under

Note below Para 6.4.2 may be referred to.

What This Means

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Key Points

• 1Each loan gets a separate page in the Loan Register (Form CAM 29) with sanction details, repayment, and interest tracking
• 2Monthly Broadsheet (Form CAM 59) reconciles loan debits and credits against monthly accounts figures
• 3Utilization certificates required for grants-in-aid (except State Government direct expenditure and financial aid loans)
• 4House Building and Computer advances (60+ installments) must be pre-checked by PAO before payment
• 5Transfer of government servants between Ministries requires monetary settlement of outstanding advance balances through Category C cheques

Practical Example

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.

Cross References

Frequently Asked Questions

This explanation was generated with AI assistance for educational purposes. Always refer to the official gazette notification for authoritative text.